Party Agreement Contract Template for Saudi Arabia

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Key Requirements PROMPT example:

Party Agreement Contract

"I need a Party Agreement Contract for a three-day corporate technology conference to be held at the King Abdullah Financial District Conference Center in Riyadh from March 15-17, 2025, including provisions for international speakers, technical equipment, and full catering services for 500 attendees."

Document background

The Party Agreement Contract serves as a fundamental legal instrument for organizing and executing events in Saudi Arabia. This document is essential when parties need to establish clear terms and conditions for event planning, execution, and related services while ensuring compliance with Saudi Arabian law and Shariah principles. The agreement is particularly relevant in the context of increasing event activities in Saudi Arabia, aligned with Vision 2030's emphasis on entertainment and cultural events. It addresses crucial aspects such as venue requirements, service specifications, payment terms, and regulatory compliance, including necessary permits from relevant authorities. The contract is designed to protect all parties' interests while ensuring events are conducted in accordance with local cultural norms and regulatory requirements.

Suggested Sections

1. Parties: Identification of all contracting parties including full legal names, addresses, and registration details

2. Background: Context of the agreement and brief description of the purpose

3. Definitions: Definitions of key terms used throughout the agreement

4. Event Details: Specific details about the event including date, time, venue, and nature of the event

5. Services and Deliverables: Detailed description of services to be provided and specific deliverables

6. Payment Terms: Payment amount, schedule, method, and any deposit requirements

7. Cancellation and Postponement: Terms and conditions for cancellation or postponement of the event

8. Force Majeure: Provisions for unforeseen circumstances preventing contract fulfillment

9. Health and Safety: Safety requirements and compliance with local regulations

10. Liability and Insurance: Liability limitations and required insurance coverage

11. Governing Law: Confirmation of Saudi law and Shariah principles as governing law

12. Dispute Resolution: Process for resolving disputes between parties

Optional Sections

1. Catering Services: Detailed terms for food and beverage services if applicable

2. Entertainment Provisions: Terms related to entertainment services if included in the event

3. Photography and Recording: Terms regarding photo/video coverage and rights if applicable

4. Decoration and Setup: Specific requirements for venue decoration and setup if included

5. Transportation: Terms related to transportation services if provided

6. Gender Segregation Requirements: Specific arrangements for gender segregation if required by event type

7. Intellectual Property: Terms regarding use of logos, brands, or other IP if relevant

8. Confidentiality: Terms regarding confidential information if sensitive details are involved

Suggested Schedules

1. Schedule 1: Venue Specifications: Detailed information about the venue, including floor plans, capacity, and facilities

2. Schedule 2: Service Details: Comprehensive breakdown of all services to be provided

3. Schedule 3: Price Schedule: Detailed breakdown of all costs and payment schedule

4. Schedule 4: Timeline: Detailed timeline of event setup, execution, and breakdown

5. Appendix A: Required Permits: List of required permits and responsibilities for obtaining them

6. Appendix B: Insurance Requirements: Detailed insurance requirements and coverage specifications

7. Appendix C: Menu and Catering Specifications: Detailed menu items and catering arrangements if applicable

8. Appendix D: Technical Requirements: Technical specifications for sound, lighting, and other equipment if required

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Events Management

Hospitality

Entertainment

Food & Beverage

Tourism

Corporate Services

Retail

Media & Production

Security Services

Logistics & Transportation

Relevant Teams

Legal

Operations

Events

Client Relations

Procurement

Risk Management

Facilities Management

Compliance

Finance

Security

Logistics

Relevant Roles

Events Manager

Venue Manager

Operations Director

Contracts Manager

Legal Counsel

Compliance Officer

Project Manager

Client Relations Manager

Procurement Manager

Risk Manager

Facilities Manager

Catering Manager

Entertainment Coordinator

Security Coordinator

Logistics Coordinator

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Authors

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