Final Written Warning Letter Template for Saudi Arabia

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Key Requirements PROMPT example:

Final Written Warning Letter

"I need a Final Written Warning Letter for a retail employee who has had three documented instances of tardiness and unauthorized absences in January 2025, following two previous written warnings, drafted in compliance with Saudi Labor Law."

Document background
A Final Written Warning Letter is a crucial employment document used in Saudi Arabian employment relationships when serious disciplinary action is required but termination is not yet warranted. It is typically issued after previous verbal and/or written warnings have failed to achieve the desired improvement in employee conduct or performance. The document must comply with Saudi Labor Law requirements, particularly regarding fair warning, documentation, and employee rights to respond. It serves multiple purposes: formally documenting the issue, clearly communicating expectations for improvement, and establishing grounds for potential termination if the situation doesn't improve. The letter must be carefully drafted to ensure legal compliance while effectively addressing the specific concerns and required corrective actions.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and formal addressee details

2. Subject Line: Clear indication that this is a Final Written Warning

3. Employee Information: Full name, employee ID, position, department, and employment start date

4. Previous Warnings: Reference to previous verbal and written warnings, including dates and issues

5. Current Violation: Detailed description of the current misconduct or performance issue

6. Legal Basis: Reference to relevant company policies and Saudi Labor Law provisions being violated

7. Required Corrective Actions: Specific improvements or changes required from the employee

8. Consequences: Clear statement of potential consequences including termination if behavior continues

9. Acknowledgment: Space for employee signature and date, confirming receipt of the warning

Optional Sections

1. Performance Improvement Plan: Detailed action plan with timelines and targets, used when the warning is related to performance issues

2. Training Requirements: Specific training or development activities required, included when skill gaps are identified

3. Support Resources: List of available support resources or mentorship, added when appropriate to help employee improve

4. Appeal Process: Information about the company's appeal process, included if company policy allows for appeals

Suggested Schedules

1. Copy of Previous Warnings: Copies of all previous warnings referenced in the letter

2. Relevant Policy Documents: Copies of specific company policies or procedures that were violated

3. Performance Records: Supporting documentation of performance issues or incident reports

4. Witness Statements: If applicable, statements from witnesses or supervisors regarding the violation

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Manufacturing

Construction

Financial Services

Healthcare

Retail

Technology

Education

Hospitality

Transportation

Energy

Telecommunications

Professional Services

Real Estate

Mining

Agriculture

Relevant Teams

Human Resources

Legal

Compliance

Employee Relations

Management

Operations

Administration

Relevant Roles

HR Manager

HR Director

Department Manager

Line Manager

Supervisor

Team Leader

Operations Manager

General Manager

Legal Counsel

Compliance Officer

HR Business Partner

Employee Relations Manager

Regional Manager

Branch Manager

Division Head

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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