Employee Transfer Request Letter Template for Saudi Arabia

An Employee Transfer Request Letter is a legally required document in Saudi Arabia that enables employees to transfer from one employer to another within the Kingdom. Under Saudi Labor Law (Royal Decree No. M/51), this document serves as official notification and consent from your current employer, making it an essential component of the employment transfer process in Saudi Arabia's regulated labor market.

When do you need this document?

You need an Employee Transfer Request Letter whenever you wish to change employers while remaining in Saudi Arabia. This situation commonly arises when you receive a job offer from a new company, when your current employer agrees to release you for career advancement opportunities, or when organizational restructuring requires employee transfers between affiliated companies. The letter is also necessary if you're moving from a private sector position to a government role, or when transferring within multinational corporations that have separate legal entities in Saudi Arabia. Additionally, you'll need this document if your current employment contract is ending and you've secured new employment that requires immediate transfer of your work permit and residence status.

Key legal considerations

The letter must include comprehensive employee information such as your full name, Iqama number, current position, salary details, and employment duration with your current employer. Critical clauses should address the transfer date, confirmation that all financial obligations have been settled, and explicit consent from your current employer for the transfer. You must ensure the letter references your compliance with the notice period requirements under Saudi Labor Law and confirms that no legal disputes exist between you and your current employer. The document should also specify whether the transfer involves any non-compete obligations or confidentiality agreements that will remain in effect. Additionally, the letter must be signed by an authorized representative of your current employer and include the company's official seal and commercial registration number.

Legal requirements in Saudi Arabia

Under Saudi Labor Law, the Employee Transfer Request Letter must be submitted through the Qiwa platform to the Ministry of Human Resources and Social Development for official processing. The document must comply with Ministerial Decision No. 1982 of 1450H, which governs employee transfers between employers and requires specific procedural adherence. Your current employer must confirm they have no objections to the transfer and that all end-of-service benefits, if applicable, have been calculated and settled according to Saudi Labor Law provisions. The letter must also address Iqama transfer requirements, ensuring your residence permit will be properly transferred to the new employer without legal complications. Additionally, both employers must be registered with the General Organization for Social Insurance (GOSI), and the transfer must comply with Wage Protection System (WPS) regulations to ensure seamless salary payment transitions. The entire process requires coordination between your current employer, new employer, and relevant government authorities to ensure full legal compliance.