Transfer Request Letter Template for Indonesia

A Transfer Request Letter is a formal document employees use to ask for a move to a different position, department, or location within their company. In Indonesia's business landscape, these letters play a crucial role under Labor Law No. 13/2003, helping workers pursue career growth while maintaining their employment rights and benefits.

The letter should clearly state your current role, desired position, reasons for transfer, and proposed timeline. Indonesian companies often require these requests to follow internal policies and include supporting documents like performance reviews or certifications. Writing one properly helps ensure your request gets proper consideration while maintaining professional relationships with both current and future supervisors.

Submit a Transfer Request Letter when you're seeking a move within your Indonesian company for career growth, family reasons, or professional development. Common situations include pursuing a promotion at another branch, relocating closer to home, or shifting to a department that better matches your skills and interests.

Timing matters - send your letter at least three months before your desired transfer date to comply with Indonesian labor regulations and company policies. This gives HR and management enough time to evaluate your request, plan the transition, and handle any necessary paperwork. It's especially important when the transfer involves moving between different provinces or changing your employment terms.

• Internal Branch Transfer: A straightforward request to move between offices or branches within Indonesia, focusing on location change while maintaining the same role
• Departmental Transfer: Used when seeking to change departments or divisions, highlighting relevant skills and experience for the new role
• Cross-Regional Transfer: More detailed requests for moves between different provinces or regions, addressing visa requirements and regional labor regulations
• Promotional Transfer: Combines transfer request with career advancement, including qualifications and achievements to support the promotion
• Special Circumstances Transfer: For urgent relocations due to family, health, or personal reasons, requiring additional documentation under Indonesian labor laws

• Employees: Initiate and draft the Transfer Request Letter, providing detailed reasons for the transfer and relevant qualifications
• Direct Supervisors: Review and endorse the request, offering feedback on the employee's performance and readiness for transfer
• HR Department: Process the request, ensure compliance with company policies and Indonesian labor laws, coordinate between departments
• Department Heads: Evaluate transfer requests for their units, assess resource implications, and approve or decline moves
• Legal Team: Review complex transfers involving contractual changes or cross-regional moves under Indonesian employment regulations

• Personal Details: Gather your employee ID, current position, department, and length of service at the company
• Transfer Specifics: Note desired department/location, proposed timeline, and specific role you're seeking
• Documentation: Collect performance reviews, certifications, and any supporting materials showing qualifications
• Company Policy: Review internal transfer guidelines and Indonesian labor regulations about job transfers
• Justification: Prepare clear, professional reasons for your transfer request that align with company goals
• Format Check: Use our platform to generate a legally-compliant letter template that includes all required elements

• Personal Information: Full name, employee ID, current position, and duration of employment as per Indonesian employment records
• Transfer Details: Specific department/location requested, proposed timeline, and new role title aligned with company structure
• Legal Statement: Reference to relevant company policies and Labor Law No. 13/2003 provisions regarding internal transfers
• Current Terms: Statement confirming existing employment terms and benefits to be maintained or modified
• Authorization Section: Spaces for employee signature, current supervisor approval, and HR department confirmation
• Supporting Documents: List of attached performance reviews, certifications, or other relevant documentation

A Transfer Request Letter differs significantly from a Transfer Letter in Indonesian workplace documentation. While both relate to employee movements, they serve distinct purposes and come from different parties in the process.

• Initiator and Direction: Transfer Request Letters come from employees seeking a change, while Transfer Letters are official documents issued by management confirming an approved transfer
• Legal Status: A Transfer Request Letter is a formal application without binding power, whereas a Transfer Letter serves as a legally binding document under Indonesian labor law
• Timing: Request letters start the process and outline desired changes, while Transfer Letters conclude it with specific terms, dates, and conditions
• Content Requirements: Request letters focus on justification and qualifications, while Transfer Letters detail new responsibilities, reporting structures, and employment terms