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Confirmation Letter For Sponsorship

Confirmation Letter For Sponsorship Template for Saudi Arabia

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Key Requirements PROMPT example:

Confirmation Letter For Sponsorship

"I need a Confirmation Letter For Sponsorship for our tech company based in Riyadh to sponsor a senior software developer from India, with the sponsorship period starting March 1, 2025, including provisions for family members and annual multiple exit/re-entry visas."

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Document background
The Confirmation Letter For Sponsorship is a fundamental document within Saudi Arabia's legal framework for managing foreign workforce and residency. This document is required when a Saudi entity (corporate or individual) intends to sponsor a foreign national for employment or family residency purposes. It forms part of the visa and residency permit application process and must comply with recent reforms to Saudi Arabia's labor and immigration laws. The letter serves as evidence of the sponsor's commitment to fulfill all legal obligations under the Kingdom's sponsorship system, including financial responsibility, accommodation, and healthcare provisions. It's particularly important given recent changes to Saudi labor laws and sponsorship regulations, which have modified certain aspects of the traditional Kafala system while maintaining core sponsorship requirements.
Suggested Sections

1. Letter Header: Official letterhead including sponsor's details, date, reference number, and recipient details

2. Subject Line: Clear indication that this is a Sponsorship Confirmation Letter

3. Sponsored Person Details: Full name, passport details, nationality, and other identifying information of the person being sponsored

4. Sponsorship Declaration: Clear statement of sponsorship commitment and responsibility acceptance

5. Sponsorship Duration: Specific period of sponsorship commitment with start and end dates

6. Financial Responsibility Statement: Confirmation of taking financial responsibility for the sponsored person as required by Saudi law

7. Legal Compliance Statement: Declaration of compliance with Saudi sponsorship laws and regulations

8. Contact Information: Sponsor's complete contact details and official registration information

9. Signature Block: Space for sponsor's signature, name, title, and official stamp

Optional Sections

1. Employment Details: For employment sponsorship: job title, salary, and work location (used when sponsor is an employer)

2. Family Relationship Declaration: For family sponsorship: details of relationship between sponsor and sponsored person (used for family sponsorship cases)

3. Additional Benefits: List of additional benefits provided beyond legal requirements (used when sponsor wishes to specify extra commitments)

4. Emergency Contact Information: Alternative contact details for urgent situations (recommended for long-term sponsorships)

5. Exit/Re-Entry Provisions: Details about travel permissions and procedures (used for sponsored persons who need to travel)

Suggested Schedules

1. Identification Documents: Copies of sponsor's ID, commercial registration (for businesses), and sponsored person's passport

2. Proof of Eligibility: Documentation proving sponsor's eligibility to act as a sponsor (financial statements, salary certificates, etc.)

3. Government Forms: Required Saudi government sponsorship forms and applications

4. Previous Visa History: If applicable, records of previous visas or residency permits in Saudi Arabia

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Banking & Financial Services

Oil & Gas

Construction

Healthcare

Education

Information Technology

Manufacturing

Retail

Professional Services

Hospitality & Tourism

Real Estate

Transportation & Logistics

Relevant Teams

Human Resources

Legal Affairs

Compliance

Administrative Services

Corporate Services

Global Mobility

Personnel Affairs

Risk Management

Executive Office

Operations

Relevant Roles

Human Resources Director

Legal Counsel

Compliance Officer

HR Operations Manager

Recruitment Manager

Immigration Specialist

Global Mobility Manager

Personnel Affairs Manager

Legal Affairs Manager

Administrative Services Manager

Corporate Services Director

Employee Relations Manager

Risk Management Officer

Executive Assistant

Office Manager

Industries
Saudi Labor Law (Royal Decree No. M/51): Primary legislation governing employment relationships in Saudi Arabia, including provisions related to employment contracts, obligations of employers and employees, and work conditions
Saudi Residence Regulations (Iqama): Regulations governing residency permits for foreign nationals, including requirements for obtaining and maintaining legal residency status under sponsorship
Labor Reform Initiative (2021): Recent reforms to the sponsorship system that modify mobility rights of foreign workers and update employer obligations
Ministerial Decision No. 4040: Regulations detailing the responsibilities and obligations of sponsors towards their sponsored employees, including housing, medical care, and repatriation requirements
Saudi Visa and Immigration Laws: Laws governing entry, exit, and visa requirements for foreign nationals, including specific provisions for different types of sponsorship arrangements
Anti-Trafficking in Persons Law (Royal Decree No. M/40): Legislation ensuring sponsorship arrangements do not result in exploitation or trafficking, protecting sponsored individuals' rights
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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