Affidavit Of Undertaking To Submit Documents Template for Saudi Arabia

An Affidavit of Undertaking to Submit Documents is a sworn legal statement that allows you to proceed with official processes in Saudi Arabia when you temporarily cannot provide required documentation. This document creates a binding legal commitment to submit the missing documents within a specified timeframe, ensuring compliance with Saudi administrative procedures while accommodating legitimate delays.

When do you need this document?

You will need this affidavit when applying for business licenses but awaiting foreign document authentication, processing employment visas while certificates are being issued, submitting government contract bids with pending documentation, or completing regulatory compliance procedures when documents are temporarily unavailable. Government authorities, licensing bodies, and immigration departments commonly accept these affidavits as temporary substitutes, allowing critical processes to continue without unnecessary delays. The document is particularly valuable for businesses operating across international boundaries where document processing times vary significantly.

Key legal considerations

Your affidavit must include specific declarant information including full legal name, nationality, and ID or Iqama number to ensure proper identification. The document list section requires detailed enumeration of each missing document with clear descriptions to avoid ambiguity. You must specify a realistic submission timeline that accounts for actual processing requirements and potential delays. The purpose statement should clearly explain why the documents are temporarily unavailable and the context for your undertaking. Remember that making false statements in an affidavit constitutes perjury under Saudi law, carrying serious legal consequences including potential criminal charges and administrative penalties.

Legal requirements in Saudi Arabia

Under the Law of Civil Procedures (Royal Decree No. M/1), your affidavit must be properly sworn and authenticated to be legally binding. The Notarial Law (Royal Decree No. M/26) requires notarization by authorized officials, typically at notary offices, embassies, or consulates depending on your location. The Law of Civil Affairs (Royal Decree No. M/51) governs document authentication procedures, ensuring your affidavit meets official standards for government submissions. If submitting to administrative bodies, the Law of the Board of Grievances (Royal Decree No. M/78) provides the framework for acceptable documentation. The Anti-Forgery Law ensures document authenticity, requiring proper verification of your identity and signatures. Failure to submit promised documents within the specified timeframe may result in administrative penalties, process cancellation, or legal action depending on the underlying procedure.