1. Urgency Declaration: To be included when the vehicle purchase is time-sensitive or urgent

2. Alternative Options: Include when multiple vehicle options are being considered and approval is sought for any of the listed alternatives

3. Budget Justification: Required when the purchase needs detailed financial justification or exceeds standard budget allocations

4. Existing Vehicle Status: Include when the purchase is to replace an existing vehicle, detailing current vehicle condition and disposal plans

5. Organizational Benefits: Add when additional justification is needed to demonstrate the value addition to the organization

1. Vehicle Quotations: Attached price quotes from authorized dealers or sellers

2. Vehicle Specifications Sheet: Detailed technical specifications of the proposed vehicle

3. Budget Approval Document: Pre-approved budget allocation or financial clearance document if required

4. Comparative Analysis: If multiple options are being considered, a comparison sheet of different vehicles and their specifications

5. Supporting Documents: Any additional documentation such as vehicle inspection reports, existing vehicle condition report, or market research data