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1. Personal Information and Date: Employee's full name, designation, employee ID, department, and current date
2. Recipient Details: Employer's name, designation, and company address
3. Subject Line: Clear indication that this is an end of contract letter
4. Formal Notice Statement: Clear statement indicating the end of contract and the effective last working day
5. Contract Reference: Reference to the original employment contract and its terms regarding termination
6. Reason for Contract End: Brief, professional explanation of why the contract is ending (e.g., contract term completion, retirement)
7. Request for Final Settlement: Request for processing of final settlement including salary, benefits, and other dues
8. Expression of Gratitude: Professional thank you note for the employment opportunity
9. Signature and Contact Information: Employee's signature, full name, and future contact details
1. Handover Plan: Details of project handover arrangements and transition plans, used when employee has significant ongoing responsibilities
2. Experience Certificate Request: Request for an experience certificate or letter of recommendation, included when desired by employee
3. Specific Benefits Settlement: Details about specific benefits or compensations to be settled, used when there are complex benefit arrangements
4. Notice Period Adjustment: Any specific arrangements regarding notice period, included when there are variations from standard notice period
5. Company Property Return: List of company properties to be returned, included when employee has company assets in possession
6. Non-Compete/Confidentiality Reminder: Reference to ongoing obligations, included when employment contract contained such clauses
1. Asset Return Checklist: List of company assets to be returned with their current status
2. Project Status Report: Summary of ongoing projects and their current status
3. Final Settlement Calculation: Detailed breakdown of expected final settlement including all dues and deductions
4. Handover Documentation: Detailed documentation of responsibilities and ongoing work to be transferred
Notice Period
Final Settlement
Company Property
Confidential Information
Employment Contract
Gratuity
Benefits
Exit Formalities
Clearance Certificate
Contract Term
Handover Period
Settlement Period
Outstanding Dues
Company Policies
Provident Fund
Non-Compete Obligations
Professional Reference
Experience Certificate
Exit Interview
Information Technology
Manufacturing
Healthcare
Education
Financial Services
Retail
Construction
Telecommunications
Professional Services
Energy
Agriculture
Media and Entertainment
Transportation and Logistics
Real Estate
Hospitality
Human Resources
Finance
Legal
Operations
Information Technology
Sales
Marketing
Research and Development
Customer Service
Administration
Quality Assurance
Production
Project Management
Business Development
Corporate Communications
Software Engineer
Project Manager
Administrative Assistant
Sales Executive
Financial Analyst
Operations Manager
Teacher
Medical Doctor
Account Manager
Research Scientist
Marketing Specialist
HR Coordinator
Production Supervisor
Business Analyst
Legal Counsel
Customer Service Representative
Quality Assurance Engineer
Branch Manager
Content Writer
Systems Administrator
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