The End of Contract Letter to Employer is a crucial document used in Malta when an employee initiates the termination of their employment relationship. This document must comply with Malta's Employment and Industrial Relations Act (EIRA) and related employment regulations, particularly regarding notice periods and final settlement requirements. The letter serves multiple purposes: it formally documents the employee's intention to end employment, specifies the last working day, addresses handover arrangements, and requests final settlements including unused leave and other entitlements. It's essential for maintaining professional relationships and ensuring proper documentation for both parties' records. The format and content may vary depending on the employee's position, length of service, and specific contractual obligations, but must always meet the minimum requirements under Maltese employment law.
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1. Personal Details and Date: Employee's full name, position, employee ID (if applicable), and current date
2. Recipient Details: Employer's name, title, company name, and address
3. Subject Line: Clear indication that this is an end of contract letter
4. Formal Notice Statement: Clear statement confirming the termination of employment contract
5. Last Working Day: Specific mention of the final day of employment, considering notice period requirements
6. Reason for Contract End: Brief, professional explanation for contract termination (if appropriate)
7. Handover Information: Basic statement about willingness to ensure smooth transition of duties
8. Request for Final Settlement: Reference to final payments, including salary, unused leave, and other entitlements
9. Acknowledgments: Brief statement of appreciation for the employment opportunity
10. Signature and Contact Information: Employee's signature and future contact details
1. Specific Handover Plan: Detailed information about ongoing projects and handover procedures, used when employee has significant responsibilities to transfer
2. Reference Request: Formal request for a reference letter, included when employee wishes to receive one
3. Company Property Return List: Detailed list of company assets to be returned, used when employee has significant company property in possession
4. Ongoing Obligations: Reference to continuing obligations such as confidentiality or non-compete clauses, included when such agreements exist
5. Benefits Continuation: Information about any benefits that continue post-employment, used when applicable
6. Exit Interview Request: Request for an exit interview if employee wishes to have one
1. Company Property Checklist: List of company items to be returned with spaces for signing off each item
2. Project Status Report: Current status of ongoing projects and important contacts, attached when handling complex role transition
3. Final Settlement Calculation: Detailed breakdown of expected final payment including all entitlements
4. Handover Documentation: Detailed documentation of responsibilities and ongoing work, attached for complex roles
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