The End of Contract Letter to Employer is a crucial document in Philippine employment relations, required when an employee decides to formally terminate their employment contract. This document is mandated under the Philippine Labor Code and related employment regulations, serving as official notification to the employer. It should be submitted within the required notice period (typically 30 days, unless specified otherwise in the employment contract) and should contain specific information about the termination, including the intended last day of work, current position, and willingness to assist in the transition. The letter helps protect both parties' interests by providing a clear record of the termination notice and ensuring compliance with legal requirements. It's particularly important in the Philippine context where formal documentation of employment matters is heavily emphasized for legal and regulatory compliance.
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1. Date and Address Block: Current date and complete company address, including recipient's name and title
2. Subject Line: Clear indication that this is an End of Contract Notice
3. Salutation: Formal greeting to the appropriate person (usually immediate supervisor or HR manager)
4. Opening Paragraph: Statement of purpose, including current position and intended last working day
5. Employment Details: Brief mention of employment duration and current role
6. Notice Period Confirmation: Confirmation of adherence to required notice period as per contract
7. Handover Information: Brief statement about willingness to assist with transition of responsibilities
8. Closing Statement: Professional thank you note and positive closing remarks
9. Signature Block: Full name, current position, and contact information
1. Reason for Termination: Include if you wish to explain your reasons for ending the contract (optional but often appreciated)
2. Request for Certificate of Employment: Include if you need to formally request employment documentation
3. Benefits Discussion: Include if there are specific benefits, final payments, or clearance procedures to be addressed
4. Future Cooperation: Include if you wish to maintain professional relationship or possibly work with the company in the future
5. Specific Project Status: Include if there are important ongoing projects that need to be mentioned
1. Employment Contract Copy: Attach a copy of original employment contract for reference
2. Handover Document: Detailed list of ongoing projects, tasks, and responsibilities to be transferred
3. Clearance Form: Company clearance form if required by employer
4. Benefits Computation: List of expected final payments, benefits, and other entitlements
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