A Complaint Letter To Board Of Directors is a crucial corporate communication tool used in Pakistan when standard grievance channels have been exhausted or when issues require direct board attention. This document type is governed by Pakistan's Companies Act 2017 and various SECP regulations, serving as a formal mechanism for stakeholders to raise serious concerns about company operations, management decisions, or corporate governance issues. It's typically employed when lower-level resolution attempts have failed or when the matter's severity warrants immediate board attention. The letter must be professionally crafted, well-documented, and should include specific details about the complaint, supporting evidence, previous communication attempts, and desired resolution outcomes. This document is particularly important in Pakistan's corporate environment where formal communication channels and proper documentation are essential for legal and regulatory compliance.

1. Sender's Details: Complete contact information of the complainant including name, address, contact number, email, and any relevant ID numbers (e.g., shareholder ID if applicable)

2. Recipient Details: Full address of the company and the Board of Directors, including company registration number

3. Subject Line: Clear, specific subject line indicating the nature of the complaint

4. Introduction: Brief introduction identifying the complainant and their relationship to the company (e.g., shareholder, employee, customer)

5. Background: Concise context of the situation leading to the complaint

6. Specific Complaints: Detailed description of each issue with specific dates, incidents, and references

7. Previous Communication: Summary of any previous attempts to resolve the issue

8. Impact Statement: Description of how the issue has affected the complainant or the company

9. Desired Resolution: Clear statement of what action or outcome is being sought

10. Closing Statement: Professional closing requesting action within a specific timeframe

11. Signature Block: Formal signature with name and any relevant titles or designations