The Unpaid Internship Offer Letter is a crucial document used in the Philippines when companies offer educational training opportunities to students or recent graduates. It serves as the formal initiation of an internship relationship, carefully structured to comply with DOLE regulations and Philippine labor laws while maintaining its educational nature. This document is typically used when organizations want to provide practical training experience that complements academic learning, requiring careful drafting to balance educational objectives with workplace requirements. The letter must clearly establish the unpaid nature of the internship, detail the learning opportunities provided, and specify the duration and conditions of the program. It's essential for ensuring compliance with both educational institution requirements and workplace regulations, while protecting both the host company and the intern's interests.
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1. Letter Header: Company letterhead, date, and addressee details
2. Opening Paragraph: Formal offer of internship position and expression of interest in the candidate
3. Position Details: Specific role title, department, and reporting structure
4. Internship Duration: Start date, end date, and total duration of the internship program
5. Work Schedule: Expected working hours, days per week, and flexibility arrangements
6. Learning Objectives: Key skills, knowledge, and experience the intern will gain
7. Supervision and Mentorship: Details of supervisor/mentor and support structure
8. Unpaid Status Declaration: Clear statement that this is an unpaid position and educational in nature
9. Academic Credit: Information about how the internship relates to academic requirements
10. Confidentiality Requirements: Basic confidentiality obligations during and after the internship
11. Acceptance Instructions: How to accept the offer and by what deadline
12. Closing: Formal closing, signature block, and company representative details
1. Transportation Allowance: Include when the company offers transport or commuting allowance
2. Meal Provisions: Include if the company provides meal allowance or cafeteria access
3. Remote Work Arrangements: Include if internship involves any remote work components
4. Equipment Provision: Include if company provides any equipment or tools
5. Insurance Coverage: Include if company provides any insurance coverage
6. Project Assignments: Include if specific projects are already identified
7. International Student Provisions: Include for international student interns
8. Housing Arrangements: Include if company provides or assists with housing
1. Internship Program Overview: Detailed description of the internship program structure and activities
2. Training Schedule: Week-by-week breakdown of training activities and learning objectives
3. Company Policies Summary: Key company policies applicable to interns
4. Required Documents Checklist: List of documents needed from intern (e.g., school requirements, medical certificates)
5. Emergency Contact Form: Template for emergency contact information
6. Evaluation Forms: Performance evaluation and feedback forms
7. Academic Requirements Form: Documentation required by educational institution
Relevant legal definitions
Internship Program
Host Company
Intern
Educational Institution
Supervisor
Training Period
Learning Objectives
Confidential Information
Intellectual Property
Company Premises
Working Hours
Training Materials
Company Policies
Academic Requirements
Evaluation Process
Program Completion
Training Certificate
Company Property
Remote Work
Personal Data
Host Company
Intern
Educational Institution
Supervisor
Training Period
Learning Objectives
Confidential Information
Intellectual Property
Company Premises
Working Hours
Training Materials
Company Policies
Academic Requirements
Evaluation Process
Program Completion
Training Certificate
Company Property
Remote Work
Personal Data
Clauses
Appointment
Duration
Working Hours
Supervision
Learning Objectives
Academic Credit
Confidentiality
Intellectual Property
Health and Safety
Code of Conduct
Non-Employment Status
Termination
Insurance and Liability
Data Protection
Company Property
Attendance and Punctuality
Performance Evaluation
Disciplinary Procedures
Non-Remuneration
Academic Requirements
Reporting Structure
Dispute Resolution
Governing Law
Duration
Working Hours
Supervision
Learning Objectives
Academic Credit
Confidentiality
Intellectual Property
Health and Safety
Code of Conduct
Non-Employment Status
Termination
Insurance and Liability
Data Protection
Company Property
Attendance and Punctuality
Performance Evaluation
Disciplinary Procedures
Non-Remuneration
Academic Requirements
Reporting Structure
Dispute Resolution
Governing Law
Relevant Industries
Technology
Finance
Healthcare
Manufacturing
Education
Retail
Professional Services
Media and Entertainment
Non-Profit
Government
Telecommunications
Tourism and Hospitality
Engineering
Research and Development
Environmental Services
Relevant Teams
Human Resources
Legal
Compliance
Training and Development
Administrative
Corporate Communications
Employee Relations
Talent Acquisition
Academic Partnerships
Operations
Relevant Roles
Human Resources Manager
Legal Counsel
Training Coordinator
Department Manager
Internship Program Director
Compliance Officer
Academic Relations Manager
Talent Development Specialist
Personnel Manager
Corporate Secretary
Administrative Officer
Program Coordinator
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