Termination Of Internship Contract Letter Template for Philippines

The Termination Of Internship Contract Letter is a crucial document used in the Philippine business environment when formally concluding an internship arrangement before its planned completion date or at its natural conclusion. This document must comply with the Labor Code of the Philippines, DOLE regulations, and relevant educational institution requirements. It typically includes essential information such as termination date, reasons for termination, final arrangements, and administrative closure requirements. The letter serves multiple purposes: it provides legal documentation of the internship's conclusion, ensures proper handover of responsibilities, addresses confidentiality concerns, and maintains professional relationships. It's particularly important in cases where the internship is part of an academic program or when early termination is necessary due to various circumstances.

1. Letter Header: Complete contact information of the sender, date, and recipient's details including name, title, and address

2. Subject Line: Clear indication that this is a termination of internship contract

3. Opening Statement: Reference to the original internship agreement, including start date and position

4. Termination Declaration: Clear statement of the internship termination and effective date

5. Reason for Termination: Brief, professional explanation of why the internship is being terminated

6. Final Arrangements: Details about the intern's last day, outstanding work handover, and return of company property

7. Administrative Matters: Information about final documentation, certificates, or evaluations to be provided

8. Closing Statement: Professional conclusion with acknowledgment of the intern's contribution and future wishes

9. Signature Block: Space for authorized signatory's name, title, and signature