Staffing Agreement Contract for Philippines

Staffing Agreement Contract Template for Philippines

A comprehensive legal agreement governed by Philippine law that establishes the terms and conditions between a staffing agency and a client company for the provision of temporary or permanent workforce solutions. The document outlines the responsibilities of both parties, compliance requirements with Philippine labor laws, employee management procedures, compensation structures, and risk allocation. It incorporates mandatory provisions for social security, healthcare, and employment benefits as required by Philippine legislation, while addressing specific operational requirements and service level expectations.

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What is a Staffing Agreement Contract?

The Staffing Agreement Contract serves as a crucial legal framework for companies operating in the Philippines who require external workforce solutions. This document is essential when businesses seek to engage with staffing agencies for temporary, contract, or permanent staff placement services. It ensures compliance with Philippine labor laws, including the Labor Code, DOLE regulations, and social legislation while protecting the interests of all parties involved. The agreement typically includes comprehensive details about service scope, pricing, compliance requirements, risk management, and operational procedures. It's particularly relevant in the context of the Philippines' robust outsourcing industry and growing employment sector, where proper documentation of staffing arrangements is mandatory under local regulations.

What sections should be included in a Staffing Agreement Contract?

1. Parties: Identifies the staffing agency and the client company, including full legal names and addresses

2. Background: Explains the context of the agreement, including the client's need for staffing services and the agency's capability to provide them

3. Definitions: Defines key terms used throughout the agreement, including 'Assigned Employees', 'Services', 'Assignment Period', etc.

4. Scope of Services: Details the staffing services to be provided, including recruitment, placement, and management of assigned employees

5. Term and Termination: Specifies the duration of the agreement and conditions for termination

6. Responsibilities of Staffing Agency: Outlines the agency's obligations regarding recruitment, screening, compliance with labor laws, and employee management

7. Responsibilities of Client: Details client's obligations regarding workplace safety, supervision, and cooperation with the agency

8. Employee Assignment and Management: Procedures for requesting, assigning, replacing, and removing employees

9. Fees and Payment Terms: Specifies service fees, payment schedule, and related financial terms

10. Compliance with Laws: Ensures adherence to Philippine labor laws, social security, and employment regulations

11. Confidentiality: Protects confidential information of all parties

12. Indemnification and Liability: Allocates risks and responsibilities between parties

13. General Provisions: Standard clauses including notices, amendments, governing law, etc.

14. Execution: Signature blocks and formal closing of the agreement

What sections are optional to include in a Staffing Agreement Contract?

1. Non-Solicitation: Prevents direct hiring of assigned employees, used when there's risk of employee poaching

2. Insurance Requirements: Specifies required insurance coverage, used for high-risk industries or client requirements

3. Performance Metrics: Establishes KPIs and service levels, used for large-scale or complex staffing arrangements

4. Training and Development: Specifies training responsibilities, used when specific skills or certifications are required

5. Dispute Resolution: Details mediation/arbitration procedures, used for international clients or high-value contracts

6. Data Protection: Ensures compliance with data privacy laws, used when handling sensitive personal information

7. Force Majeure: Addresses unforeseen circumstances, particularly relevant post-COVID

8. Transition Services: Procedures for contract termination and employee transition, used for large-scale agreements

What schedules should be included in a Staffing Agreement Contract?

1. Schedule A - Fee Schedule: Detailed breakdown of service fees, markup percentages, and payment terms

2. Schedule B - Service Specifications: Detailed description of staffing services, including recruitment process and timeline

3. Schedule C - Required Employee Qualifications: Minimum qualifications, skills, and experience requirements for assigned employees

4. Schedule D - Employee Benefits Package: Details of mandatory and additional benefits provided to assigned employees

5. Schedule E - Compliance Checklist: List of required documentation and compliance requirements under Philippine law

6. Schedule F - Key Personnel: List of key contacts and responsible personnel from both parties

7. Appendix 1 - Standard Operating Procedures: Detailed procedures for day-to-day operations and communication

8. Appendix 2 - Forms and Templates: Standard forms for employee requisition, timesheets, performance evaluations, etc.

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Philippines

Publisher

Genie AI

Cost

Free to use
Relevant legal definitions
Clauses
Relevant Industries

Business Process Outsourcing (BPO)

Manufacturing

Information Technology

Healthcare

Retail

Construction

Hospitality

Financial Services

Telecommunications

Education

Professional Services

Logistics and Supply Chain

Relevant Teams

Human Resources

Legal

Procurement

Operations

Compliance

Finance

Risk Management

Senior Management

Talent Acquisition

Contract Administration

Relevant Roles

Human Resources Director

Legal Counsel

Procurement Manager

Operations Manager

Compliance Officer

Talent Acquisition Manager

Finance Director

Contract Administrator

Business Unit Head

Risk Manager

General Manager

Chief Operating Officer

HR Business Partner

Recruitment Manager

Legal Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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