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Quotation Terms And Conditions

Quotation Terms And Conditions Template for Philippines

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Key Requirements PROMPT example:

Quotation Terms And Conditions

"I need Quotation Terms and Conditions for my IT services company based in Manila, Philippines, specifically covering software development and cloud services, with particular emphasis on intellectual property rights and data privacy compliance for projects starting in March 2025."

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Document background
Quotation Terms and Conditions documents are essential commercial instruments used in Philippine business transactions to formalize offers for goods or services. These documents serve as the foundation for potential contracts and are crucial in both B2B and B2C contexts. The terms must comply with Philippine legislation, including the Civil Code, Consumer Act, and E-Commerce Act. Quotation Terms and Conditions typically detail pricing structures, validity periods, delivery terms, payment conditions, warranties, and other relevant commercial terms. They are particularly important in protecting both parties' interests and ensuring clarity in commercial transactions. The document should be drafted with consideration of Philippine tax regulations, consumer protection laws, and industry-specific requirements.
Suggested Sections

1. Validity Period: Specifies the duration for which the quotation remains valid and binding

2. Pricing Details: Detailed breakdown of prices, including unit prices, quantities, and total costs

3. Payment Terms: Payment conditions including method, timeline, and any staged payment requirements

4. Delivery Terms: Delivery timeframes, shipping conditions, and associated costs

5. Product/Service Specifications: Detailed description of products or services being quoted

6. Warranty and Returns: Standard warranty terms and return policy in compliance with Philippine Consumer Act

7. Taxes and Duties: Clear statement about VAT, duties, and other applicable taxes

Optional Sections

1. Installation Services: Terms related to installation services, if applicable for complex products

2. Training and Support: Details of any training or support services included in the quotation

3. Intellectual Property Rights: For quotations involving software, designs, or proprietary technology

4. Currency and Exchange Rate: For international transactions, specifying currency and exchange rate terms

5. Force Majeure: For high-value quotations where protection against unforeseen circumstances is needed

6. Confidentiality: For quotations containing sensitive pricing or technical information

Suggested Schedules

1. Product Specifications Schedule: Detailed technical specifications and requirements of products quoted

2. Price List: Detailed breakdown of prices for multiple items or service components

3. Service Level Details: Specific service levels and performance metrics for service-based quotations

4. Delivery Schedule: Detailed timeline for phased deliveries or multiple shipments

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Retail

Manufacturing

Construction

Information Technology

Professional Services

Wholesale Trade

Electronics

Automotive

Industrial Equipment

Consumer Goods

Healthcare

Telecommunications

Relevant Teams

Sales

Procurement

Legal

Finance

Operations

Business Development

Commercial

Supply Chain

Compliance

Customer Service

Relevant Roles

Sales Manager

Procurement Manager

Business Development Executive

Commercial Director

Legal Counsel

Contract Administrator

Account Executive

Operations Manager

Finance Manager

Compliance Officer

Supply Chain Manager

Pricing Analyst

Industries
Civil Code of the Philippines (Republic Act No. 386): Fundamental law governing contracts, obligations, and commercial relationships, including formation of contracts, validity requirements, and remedies for breach
Consumer Act of the Philippines (Republic Act No. 7394): Protects consumer rights, regulates sales practices, warranties, and product quality standards
Electronic Commerce Act of 2000 (Republic Act No. 8792): Governs electronic transactions, including digital quotations and electronic signatures
National Internal Revenue Code: Regulates tax obligations, VAT requirements, and other fiscal matters related to commercial transactions
Price Act (Republic Act No. 7581): Regulates pricing practices and prohibits price manipulation and unfair trade practices
Data Privacy Act of 2012 (Republic Act No. 10173): Regulates the collection and processing of personal information in commercial transactions
Philippine Competition Act (Republic Act No. 10667): Ensures fair competition and regulates anti-competitive practices in pricing and market behavior
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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