Personal Reason Transfer Request Letter Template for Philippines

The Personal Reason Transfer Request Letter is a crucial document in Philippine workplace administration, used when employees need to request a transfer within their organization due to personal circumstances such as family obligations, health concerns, or residential changes. This document is governed by the Philippine Labor Code and must align with both statutory requirements and internal company policies. The letter serves as an official record of the transfer request and typically includes the employee's current position details, length of service, desired transfer location or department, and detailed justification for the request. It's particularly important in larger organizations with multiple locations or departments, and in both government and private sectors where formal documentation of such requests is required. The document should be professionally formatted and contain sufficient detail to allow management to make an informed decision while maintaining appropriate confidentiality regarding personal circumstances.

1. Letter Header: Includes date, recipient's name, title, department, and company address

2. Subject Line: Clear indication that this is a transfer request

3. Salutation: Formal greeting to the appropriate authority

4. Current Position Information: Details of current role, department, and duration of employment

5. Transfer Request Statement: Clear statement of the transfer request, including desired department/location

6. Reason for Transfer: Detailed explanation of personal circumstances necessitating the transfer

7. Proposed Timeline: Suggested date or timeframe for the transfer to take effect

8. Appreciation and Closing: Expression of gratitude for consideration and formal letter closing