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Office Sharing Agreement

Office Sharing Agreement Template for Philippines

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Key Requirements PROMPT example:

Office Sharing Agreement

"I need an Office Sharing Agreement for my tech startup to share our Manila office space with another company, starting March 2025, including provisions for shared meeting rooms and IT infrastructure, with specific terms for 24/7 access and shared reception services."

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Document background
The Office Sharing Agreement serves as a crucial legal document for businesses in the Philippines looking to optimize their office space usage through sharing arrangements. This agreement type has become increasingly important with the rise of flexible working arrangements and the need for cost-effective office solutions. It is specifically designed to comply with Philippine property laws, including the Civil Code provisions on contracts and lease agreements, local government regulations, and building safety standards. The document typically includes detailed provisions for space allocation, shared facilities, service arrangements, cost distribution, and operational protocols. It's particularly relevant in major business districts where office space costs are high and sharing arrangements provide economic advantages. The agreement helps prevent potential disputes by clearly defining rights, responsibilities, and operational procedures while ensuring compliance with local legal requirements.
Suggested Sections

1. Parties: Identification of the office space owner/primary lessee and the sharing party, including complete business details and registration information

2. Background: Context of the agreement, including brief description of the property and purpose of the sharing arrangement

3. Definitions: Definitions of key terms used throughout the agreement, including 'Shared Space', 'Common Areas', 'Office Hours', etc.

4. Grant of License: Specific terms of the sharing arrangement, including the nature of rights being granted

5. Premises Description: Detailed description of the shared office space, including specific areas allocated and common areas

6. Term and Termination: Duration of the agreement, renewal terms, and conditions for termination

7. Fees and Payment Terms: Financial terms including sharing fees, utilities, maintenance costs, and payment schedules

8. Use of Premises: Permitted uses of the space, restrictions, and operational hours

9. Services and Facilities: Details of included services, amenities, and shared facilities

10. Maintenance and Repairs: Responsibilities for maintenance, cleaning, and repairs of the shared space

11. Insurance and Liability: Insurance requirements and allocation of risks between parties

12. Rules and Regulations: General rules for use of the space, including conduct, security, and access protocols

13. Governing Law: Specification of Philippine law as governing law and jurisdiction details

14. General Provisions: Standard contract clauses including notices, amendments, and entire agreement provisions

Optional Sections

1. IT and Communications: Detailed provisions for shared IT infrastructure, internet services, and communications systems - include when technical facilities are shared

2. Staffing and Reception: Terms regarding shared staff services, reception, and administrative support - include when these services are part of the arrangement

3. Branding and Signage: Rules for displaying company branding and signage - include when exterior or interior branding is permitted

4. Confidentiality: Specific confidentiality provisions - include when parties share common areas or have access to each other's business operations

5. Subletting and Assignment: Terms for subletting or assigning rights - include when flexibility in occupancy might be needed

6. Force Majeure: Provisions for unexpected events affecting space usage - particularly relevant post-COVID

7. Environmental Compliance: Specific environmental obligations - include when premises are subject to special environmental regulations

Suggested Schedules

1. Floor Plan: Detailed floor plan showing shared and exclusive use areas

2. Inventory List: List of furniture, equipment, and facilities included in the sharing arrangement

3. Fee Schedule: Detailed breakdown of all fees, charges, and payment terms

4. House Rules: Detailed operational rules and procedures for using the shared space

5. Service Level Agreement: Specifications for provided services and performance standards

6. Emergency Procedures: Emergency protocols and evacuation procedures

7. Maintenance Schedule: Schedule of regular maintenance and cleaning services

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Agreement
Applicable Laws
Authorized Representatives
Business Day
Business Hours
Common Areas
Commencement Date
Confidential Information
Dedicated Space
Default
Deposit
Effective Date
Emergency
Expiry Date
Facilities
Force Majeure Event
Governing Law
House Rules
Initial Term
Insurance Requirements
License Fee
Maintenance Charges
Operating Hours
Parties
Permitted Use
Premises
Property
Renewal Term
Security Deposit
Service Charges
Shared Facilities
Shared Services
Shared Space
Term
Termination Date
Utilities
Working Days
Working Hours
Clauses
Parties and Definitions
Grant of License
Term and Renewal
Fees and Payments
Security Deposit
Use of Premises
Common Areas
Utilities and Services
Maintenance and Repairs
Alterations and Improvements
Insurance
Liability and Indemnification
Rules and Regulations
Access and Security
Confidentiality
Health and Safety
Environmental Compliance
Default and Remedies
Termination
Force Majeure
Assignment and Subletting
Notices
Dispute Resolution
Governing Law
Entire Agreement
Severability
Amendments
Waiver
Representations and Warranties
Compliance with Laws
Relevant Industries

Real Estate

Professional Services

Technology

Financial Services

Legal Services

Consulting

Start-ups

Co-working Spaces

Small and Medium Enterprises

Corporate Services

Business Process Outsourcing

Relevant Teams

Legal

Operations

Facilities Management

Administration

Finance

Procurement

Compliance

Real Estate

Business Development

Risk Management

Relevant Roles

Facility Manager

Real Estate Manager

Office Administrator

Operations Director

Legal Counsel

Property Manager

Business Development Manager

Finance Director

Compliance Officer

Administrative Manager

Space Planning Manager

Chief Operating Officer

Procurement Manager

Contract Administrator

Industries
Civil Code of the Philippines (Republic Act No. 386): Provides the fundamental legal framework for contracts, obligations, and lease agreements in the Philippines
National Building Code of the Philippines (Republic Act No. 6541): Establishes standards for building safety, occupancy, and maintenance requirements for commercial spaces
Local Government Code of 1991 (Republic Act No. 7160): Governs local business permits, licenses, and zoning regulations that affect office spaces
Fire Code of the Philippines (Republic Act No. 9514): Specifies fire safety requirements and standards for commercial buildings and offices
National Internal Revenue Code: Covers tax obligations related to rental income and business operations in shared office spaces
Rent Control Act (Republic Act No. 9653): Although primarily for residential properties, some principles may apply to commercial space sharing arrangements
Environmental Laws (Republic Act No. 8749 - Clean Air Act): Establishes standards for indoor air quality and environmental compliance in commercial spaces
Data Privacy Act of 2012 (Republic Act No. 10173): Relevant for protecting personal and business data in shared office environments
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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