Simple Data Sharing Agreement Template for Philippines

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Key Requirements PROMPT example:

Simple Data Sharing Agreement

"I need a Simple Data Sharing Agreement between my healthcare research company and a local hospital in Manila, covering the sharing of anonymized patient treatment data for a clinical study starting March 2025, ensuring compliance with Philippine healthcare data protection requirements."

Document background
This Simple Data Sharing Agreement template is designed for organizations operating under Philippine jurisdiction that need to establish clear terms for sharing data while ensuring compliance with local privacy laws. The agreement is particularly useful when organizations need to exchange personal or non-personal data in a structured manner, whether for business operations, research, or service delivery. It incorporates essential requirements from the Data Privacy Act of 2012 and related regulations while maintaining simplicity and clarity. The document is suitable for both routine data sharing arrangements and more specific data exchange requirements, providing a framework that can be easily adapted to various business contexts while ensuring proper data protection measures are in place.
Suggested Sections

1. Parties: Identification of the data controller/provider and data recipient, including their registered addresses and authorized representatives

2. Background: Context of the data sharing arrangement and the relationship between the parties

3. Definitions: Definitions of key terms used in the agreement, including specific data types, processing activities, and technical terms

4. Purpose and Scope: Specific purposes for which data will be shared and the scope of sharing activities

5. Data Protection Obligations: Compliance requirements with the Data Privacy Act and related regulations, including security measures

6. Rights and Responsibilities: Detailed obligations of each party regarding data handling, protection, and processing

7. Security Measures: Specific technical and organizational measures required to protect the shared data

8. Breach Notification: Procedures for reporting and handling data breaches as per NPC requirements

9. Term and Termination: Duration of the agreement and conditions for termination

10. Return or Destruction of Data: Procedures for handling shared data upon agreement termination

11. Governing Law and Jurisdiction: Specification of Philippine law as governing law and jurisdiction for disputes

Optional Sections

1. Cross-border Transfer Provisions: Required when data will be transferred outside the Philippines, specifying compliance with international transfer requirements

2. Audit Rights: Detailed audit procedures when regular compliance monitoring is required

3. Subprocessing: Terms for engaging subprocessors, required when either party may need to involve third parties

4. Insurance Requirements: Specific insurance obligations for high-risk data sharing activities

5. Costs and Fees: Financial terms when the data sharing involves payment or cost sharing

6. Special Categories of Data: Additional provisions for sensitive personal information as defined in the Data Privacy Act

7. Business Continuity: Required for critical data sharing operations that need disaster recovery planning

Suggested Schedules

1. Schedule 1 - Data Elements: Detailed list of data fields and categories to be shared

2. Schedule 2 - Technical and Security Requirements: Specific security protocols, standards, and technical requirements for data transfer

3. Schedule 3 - Processing Activities: Detailed description of all data processing activities covered by the agreement

4. Schedule 4 - Contact Points: List of key contacts and escalation procedures for operational and emergency matters

5. Appendix A - Data Transfer Methods: Technical specifications for data transfer mechanisms and protocols

6. Appendix B - Security Incident Response Plan: Detailed procedures for handling and reporting security incidents and breaches

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Relevant Industries

Healthcare

Financial Services

Education

Technology

Retail

Manufacturing

Professional Services

Government

Research and Development

Telecommunications

Insurance

Real Estate

Non-Profit

Transportation and Logistics

Relevant Teams

Legal

Compliance

Information Technology

Information Security

Risk Management

Operations

Data Management

Privacy

Research and Development

Corporate Governance

Project Management

Business Intelligence

Relevant Roles

Data Protection Officer

Privacy Officer

Legal Counsel

Compliance Manager

Information Security Manager

IT Director

Chief Technology Officer

Chief Information Officer

Risk Manager

Operations Manager

Project Manager

Business Analyst

Research Director

Database Administrator

Corporate Secretary

Chief Executive Officer

Chief Privacy Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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