Office Sharing Agreement Template for Indonesia

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Key Requirements PROMPT example:

Office Sharing Agreement

"I need an Office Sharing Agreement for my tech startup to share our Jakarta office space with a marketing agency, starting March 2025, with specific provisions for shared meeting rooms and a photography studio."

Document background
The Office Sharing Agreement is essential in today's dynamic business environment where companies seek flexible workspace solutions in Indonesia. This document is typically used when a primary tenant or property owner wishes to share their office space with another business entity, optimizing space utilization and cost efficiency. The agreement, governed by Indonesian law, particularly the Civil Code (KUHPerdata) and relevant property regulations, covers crucial aspects such as space designation, cost allocation, operational procedures, and mutual responsibilities. It's particularly relevant in urban business districts where office space sharing has become increasingly common, especially among startups, SMEs, and companies requiring temporary or flexible workspace solutions. The document ensures clear understanding between parties regarding shared facilities, services, maintenance, and dispute resolution while maintaining compliance with local commercial property regulations and building codes.
Suggested Sections

1. Parties: Identification of the Primary Office Owner/Tenant and the Sharing Party, including their legal details and authorized representatives

2. Background: Context of the agreement, including brief description of the premises and purpose of the sharing arrangement

3. Definitions: Key terms used throughout the agreement including 'Shared Space', 'Exclusive Space', 'Common Areas', 'Business Hours', etc.

4. Grant of License: Terms of the permission to use the shared office space, including any restrictions

5. Term and Commencement: Duration of the agreement and start date, including any renewal options

6. Fees and Payment Terms: Financial obligations including license fee, security deposit, utilities, and other shared costs

7. Use of Premises: Rules regarding the use of shared space, exclusive areas, and common facilities

8. Services and Facilities: Details of provided services such as internet, utilities, cleaning, reception, etc.

9. Maintenance and Repairs: Responsibilities for maintaining the shared space and handling repairs

10. Insurance and Liability: Insurance requirements and allocation of risks between parties

11. Termination: Grounds for termination, notice requirements, and consequences of termination

12. General Provisions: Standard clauses including notices, governing law, dispute resolution, etc.

Optional Sections

1. Fit-out Works: Include when either party needs to perform initial modifications to the space

2. Intellectual Property: Include when shared branding or use of logos/names needs to be addressed

3. Confidentiality: Include when parties need to share sensitive information or when multiple businesses operate in close proximity

4. Non-Competition: Include when parties operate in similar industries and need to establish boundaries

5. Security Arrangements: Include when specific security measures or access controls need to be detailed

6. Event Space Usage: Include when the shared space includes conference rooms or event spaces with special booking rules

7. Parking Rights: Include when parking facilities are part of the shared arrangement

Suggested Schedules

1. Floor Plan: Detailed plan showing shared spaces, exclusive areas, and common facilities

2. Inventory List: List of furniture, equipment, and facilities included in the sharing arrangement

3. Service Level Agreement: Detailed specifications of services provided and their standards

4. House Rules: Operational rules and procedures for using the shared office space

5. Fee Schedule: Detailed breakdown of all fees, charges, and payment terms

6. Utilities Cost Sharing Formula: Method of calculating and allocating shared utility costs

7. Contact Details: List of key contacts for both parties including emergency contacts

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Real Estate

Commercial Property

Coworking Spaces

Professional Services

Technology

Consulting

Financial Services

Legal Services

Startups

Small and Medium Enterprises

Corporate Services

Relevant Teams

Legal

Facilities Management

Operations

Finance

Administration

Compliance

Real Estate

Corporate Services

Business Development

Risk Management

Relevant Roles

Facilities Manager

Property Manager

Legal Counsel

Chief Financial Officer

Operations Director

Office Manager

Real Estate Manager

Compliance Officer

Business Development Manager

Administrative Manager

Space Planning Manager

Corporate Services Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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