Business Management Contract Template for Philippines

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Key Requirements PROMPT example:

Business Management Contract

"I need a Business Management Contract for my retail chain in Manila, where I'm appointing an external management company to handle operations for my 15 stores starting March 2025, with specific focus on inventory management and staff training."

Document background
The Business Management Contract is a crucial document used when a business owner wishes to delegate management responsibilities to a professional management service provider in the Philippines. This agreement is particularly relevant for businesses seeking professional management expertise, during ownership transitions, or when implementing corporate restructuring. The contract must comply with Philippine legislation, including the Civil Code, Corporation Code, and relevant industry regulations. It typically includes detailed provisions on management scope, authority limits, performance metrics, financial arrangements, and operational procedures. The document is essential for protecting both parties' interests while ensuring clear accountability and efficient business operations within the Philippine legal framework.
Suggested Sections

1. Parties: Identification of the contracting parties - the business owner/company and the management service provider

2. Background: Context of the agreement, including brief description of the business and reason for engaging management services

3. Definitions and Interpretation: Definitions of key terms used throughout the agreement and rules of interpretation

4. Appointment and Term: Formal appointment of the manager/management company and duration of the agreement, including renewal terms

5. Scope of Services: Detailed description of management services to be provided and specific responsibilities

6. Manager's Authority: Extent and limitations of manager's decision-making power and authority to act on behalf of the business

7. Business Owner's Obligations: Responsibilities and obligations of the business owner, including provision of information and resources

8. Personnel and Resources: Requirements regarding staffing, resources, and support to be provided by each party

9. Fees and Payment Terms: Management fees, payment schedule, expenses, and any performance-based compensation

10. Performance Standards: Key performance indicators, quality standards, and performance evaluation criteria

11. Reporting and Communication: Required reports, meetings, and communication protocols between parties

12. Confidentiality: Protection of confidential information and trade secrets

13. Liability and Indemnification: Allocation of risks, limitations of liability, and indemnification obligations

14. Termination: Grounds for termination, notice requirements, and consequences of termination

15. Post-Termination Obligations: Obligations of parties after contract termination, including handover procedures

16. General Provisions: Standard clauses including governing law, dispute resolution, force majeure, and notices

Optional Sections

1. Intellectual Property Rights: Ownership and usage rights of IP developed during the management period - include when IP creation is expected

2. Non-Competition: Restrictions on manager's ability to compete or work with competitors - include for sensitive industries or markets

3. Insurance: Specific insurance requirements - include when high-risk activities are involved

4. Regulatory Compliance: Specific regulatory obligations - include for heavily regulated industries

5. Data Protection: Detailed data handling requirements - include when personal data processing is involved

6. Environmental Compliance: Environmental standards and obligations - include for industries with environmental impact

7. Change Control: Procedures for implementing changes to services or terms - include for complex or long-term contracts

8. Business Continuity: Disaster recovery and business continuity requirements - include for critical business operations

Suggested Schedules

1. Schedule 1 - Scope of Services: Detailed breakdown of all management services to be provided

2. Schedule 2 - Fee Structure: Detailed fee calculations, including base fees, performance bonuses, and expense categories

3. Schedule 3 - Key Performance Indicators: Specific metrics and targets for performance evaluation

4. Schedule 4 - Required Reports: List and templates of required operational and financial reports

5. Schedule 5 - Key Personnel: Details of key management team members and their qualifications

6. Schedule 6 - Operating Procedures: Specific operational procedures and protocols to be followed

7. Appendix A - Power of Attorney: If required, specific powers granted to the management company

8. Appendix B - Compliance Requirements: Specific regulatory and compliance requirements applicable to the business

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Hospitality

Retail

Manufacturing

Real Estate

Technology

Healthcare

Education

Financial Services

Construction

Agriculture

Food and Beverage

Transportation and Logistics

Business Process Outsourcing

Energy and Utilities

Professional Services

Relevant Teams

Legal

Operations

Executive Leadership

Finance

Human Resources

Compliance

Risk Management

Business Development

Administrative

Corporate Governance

Project Management

Relevant Roles

Chief Executive Officer

Managing Director

Chief Operating Officer

General Manager

Operations Director

Business Development Manager

Legal Counsel

Corporate Secretary

Finance Director

Human Resources Director

Compliance Officer

Risk Manager

Project Manager

Department Head

Regional Manager

Contract Administrator

Industries
Civil Code of the Philippines (Republic Act No. 386): Fundamental law governing contracts, obligations, and business relationships in the Philippines. Particularly relevant are Book IV on Obligations and Contracts, which sets out requirements for valid contracts, parties' rights and obligations.
Revised Corporation Code of the Philippines (Republic Act No. 11232): Regulates corporate governance, management structures, and responsibilities of corporate officers. Essential for defining management authority and limitations in the contract.
Labor Code of the Philippines (Presidential Decree No. 442): Governs employment relationships and labor standards, relevant for any management contract that involves oversight of employees or labor-related decisions.
National Internal Revenue Code (Republic Act No. 8424): Contains tax provisions relevant to management contracts, including taxation of management fees and other compensation.
Anti-Graft and Corrupt Practices Act (Republic Act No. 3019): Sets standards for ethical business conduct and prevents corrupt practices in business relationships, particularly important for management contracts involving public entities.
Data Privacy Act of 2012 (Republic Act No. 10173): Regulates the handling of personal and sensitive information, relevant for management contracts involving access to employee or customer data.
Securities Regulation Code (Republic Act No. 8799): Relevant if the management contract involves publicly listed companies or affects securities trading.
Competition Act (Republic Act No. 10667): Ensures fair competition and prevents anti-competitive practices, relevant for management contracts that could affect market competition.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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