Bill Of Sale With Payment Terms Template for Philippines

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Bill Of Sale With Payment Terms

"I need a Bill of Sale with Payment Terms for selling my manufacturing equipment to a local business, with monthly installments over 18 months starting March 2025, and I want to retain a security interest in the equipment until final payment."

Document background
The Bill of Sale with Payment Terms is a crucial document used in the Philippines when selling valuable assets or property with deferred payment arrangements. This document type is particularly relevant in situations where the buyer requires extended payment terms but the seller needs legal protection until full payment is received. It complies with Philippine civil and commercial law requirements, incorporating elements from the Civil Code of the Philippines and relevant commercial regulations. The document serves multiple purposes: it evidences the transfer of ownership, establishes payment obligations, provides security for the seller, and protects the buyer's interests. When drafting a Bill of Sale with Payment Terms, careful attention must be paid to Philippine-specific requirements regarding contract formation, notarization, and registration (if applicable). The document is commonly used in both commercial and private transactions, particularly for high-value items where immediate full payment is not practical or desired.
Suggested Sections

1. Parties: Identifies and provides complete details of the seller and buyer, including their legal names, addresses, and tax identification numbers

2. Background: Explains the context of the sale and confirms the seller's ownership and right to sell the property

3. Definitions: Defines key terms used throughout the document for clarity and legal certainty

4. Subject Matter of Sale: Detailed description of the property being sold, including any identifying characteristics, serial numbers, or unique features

5. Purchase Price: States the total purchase price and any applicable taxes

6. Payment Terms: Specifies the payment schedule, installment amounts, due dates, and payment methods

7. Interest and Late Payment: Details interest rates on installments and penalties for late payments

8. Transfer of Title and Risk: Specifies when and how ownership and risk transfer from seller to buyer

9. Seller's Representations and Warranties: Seller's guarantees regarding the property's condition, ownership, and freedom from encumbrances

10. Buyer's Acknowledgments: Buyer's confirmation of property inspection and acceptance of condition

11. Default and Remedies: Consequences of default and available remedies for both parties

12. Governing Law: Confirms Philippine law governs the agreement

13. Execution: Signature blocks and execution requirements

Optional Sections

1. Condition of Property: Detailed description of property condition, used for sales of used or complex items

2. Insurance Requirements: Required when the payment terms are extended and insurance is needed to protect the asset

3. Security Interest: Used when the seller maintains a security interest in the property until full payment

4. Delivery Terms: Required when the property needs to be delivered to a specific location

5. Maintenance Requirements: Important for mechanical or technical items that require specific maintenance during the payment period

6. Right of Inspection: Used for complex items where the buyer needs time to inspect and verify condition

7. Assignment Rights: Required when either party may need to assign their rights under the agreement

Suggested Schedules

1. Schedule A - Property Description: Detailed technical specifications, photographs, or documentation of the property

2. Schedule B - Payment Schedule: Detailed breakdown of payment installments, dates, and amounts

3. Schedule C - Condition Report: Detailed report of the property's condition at time of sale

4. Schedule D - Maintenance Requirements: Specific maintenance procedures and schedules if applicable

5. Appendix 1 - Property Documents: Copies of relevant property documents, certificates, or permits

6. Appendix 2 - Warranty Terms: Detailed warranty terms and conditions if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Automotive

Manufacturing

Real Estate

Agriculture

Construction

Heavy Equipment

Industrial Machinery

Marine

Aviation

Technology

Retail

Transportation

Relevant Teams

Legal

Finance

Sales

Credit Control

Risk Management

Operations

Procurement

Compliance

Corporate Secretariat

Business Development

Collections

Relevant Roles

Legal Counsel

Contract Manager

Sales Manager

Finance Manager

Credit Controller

Business Development Manager

Commercial Director

Chief Financial Officer

Risk Manager

Operations Manager

Procurement Manager

Asset Manager

Collections Manager

Corporate Secretary

Compliance Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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