This Audit Log Retention Policy is essential for organizations operating in the Philippines to establish standardized practices for managing and retaining audit logs in accordance with local regulations. The policy becomes necessary when organizations need to systematically track and maintain records of system activities, user actions, and security events while ensuring compliance with the Philippine Data Privacy Act of 2012 and the Electronic Commerce Act. It addresses the growing importance of maintaining accurate audit trails for security, compliance, and operational purposes, particularly in an increasingly digital business environment. The document outlines retention periods, security measures, and handling procedures that align with Philippine regulatory requirements while supporting business operations and risk management objectives.
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1. Purpose and Scope: Defines the objective of the policy and its application scope within the organization
2. Policy Statement: High-level statement of the organization's commitment to proper audit log management and retention
3. Definitions: Defines key terms used throughout the policy, including types of audit logs, retention periods, and technical terminology
4. Roles and Responsibilities: Outlines the responsibilities of different stakeholders in implementing and maintaining the audit log retention system
5. Types of Audit Logs: Categorizes different types of audit logs covered by the policy and their significance
6. Retention Requirements: Specifies the mandatory retention periods for different types of audit logs, aligned with legal requirements
7. Storage and Security: Details the requirements for secure storage, backup, and protection of audit logs
8. Access Control: Defines who can access audit logs and under what circumstances
9. Disposal Procedures: Outlines procedures for secure disposal or deletion of audit logs after retention period expires
10. Compliance and Monitoring: Describes how compliance with the policy will be monitored and enforced
1. Industry-Specific Requirements: Additional requirements for specific industries (e.g., banking, healthcare) - include when organization operates in regulated sectors
2. International Data Transfer: Procedures for handling audit logs that may be transferred internationally - include when organization operates across borders
3. Emergency Procedures: Special procedures for handling audit logs during emergencies or system failures - include for critical systems
4. Audit Log Analysis: Procedures for regular analysis and reporting of audit logs - include when active monitoring is required
5. Chain of Custody: Procedures for maintaining chain of custody for audit logs - include when logs may be used as legal evidence
1. Schedule A: Retention Period Matrix: Detailed matrix of retention periods for different types of audit logs and data categories
2. Schedule B: Technical Specifications: Technical requirements for audit log generation, storage, and maintenance
3. Schedule C: Access Request Form: Template for requesting access to audit logs
4. Schedule D: Disposal Certificate Template: Template for documenting the disposal of audit logs
5. Appendix 1: Regulatory References: List of relevant laws, regulations, and standards affecting audit log retention
6. Appendix 2: System-Specific Requirements: Specific requirements for different systems and applications in use
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