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Audit Log Retention Policy

Audit Log Retention Policy Template for Indonesia

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Key Requirements PROMPT example:

Audit Log Retention Policy

"I need an Audit Log Retention Policy for our Indonesian financial services company that complies with OJK regulations and includes specific provisions for banking transaction logs, with implementation planned for January 2025."

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Document background
The Audit Log Retention Policy is a critical internal document that provides governance and operational guidelines for maintaining system audit logs in accordance with Indonesian law. This policy becomes necessary when organizations operate electronic systems that generate audit logs requiring systematic retention and protection. The policy addresses requirements set forth in Government Regulation No. 71 of 2019, which mandates minimum retention periods of 5 years for electronic system audit trails, and the PDP Law 2022, which establishes data protection obligations. It provides comprehensive guidance on retention periods, security measures, access controls, and management procedures for different types of audit logs, ensuring both regulatory compliance and operational efficiency.
Suggested Sections

1. Purpose and Scope: Defines the objective of the policy and its applicability across the organization's systems and processes

2. Definitions: Clear definitions of technical terms, types of audit logs, and key concepts used throughout the policy

3. Legal and Regulatory Requirements: Overview of applicable laws and regulations governing audit log retention in Indonesia

4. Types of Audit Logs: Categorization and description of different audit logs covered by the policy

5. Retention Periods: Specific retention timeframes for different categories of audit logs

6. Storage and Security Requirements: Standards for secure storage, encryption, and protection of audit logs

7. Access Control and Authentication: Rules governing who can access audit logs and how access is managed

8. Backup and Recovery: Requirements for backing up audit logs and procedures for recovery

9. Log Collection and Management: Procedures for collecting, processing, and managing audit logs

10. Monitoring and Review: Requirements for regular monitoring and review of audit log retention practices

11. Roles and Responsibilities: Definition of roles and responsibilities for implementing and maintaining the policy

12. Compliance and Enforcement: Measures to ensure compliance and consequences of policy violations

Optional Sections

1. Cloud Service Provider Requirements: Additional requirements specific to cloud-based systems and service providers - include if organization uses cloud services

2. Industry-Specific Requirements: Additional requirements for specific industries (e.g., financial services, healthcare) - include if organization operates in regulated industries

3. Cross-Border Data Considerations: Requirements for handling audit logs containing data from multiple jurisdictions - include if organization operates internationally

4. Emergency Access Procedures: Special procedures for emergency access to audit logs - include for critical systems

5. Audit Log Encryption Standards: Detailed encryption requirements - include if handling highly sensitive data

6. Third-Party Access Management: Procedures for managing third-party access to audit logs - include if external auditors or vendors require access

Suggested Schedules

1. Retention Period Schedule: Detailed matrix of retention periods for different types of audit logs and systems

2. System Inventory: List of systems and applications covered by the policy and their specific logging requirements

3. Technical Requirements: Detailed technical specifications for log format, storage, and security

4. Compliance Checklist: Checklist for assessing compliance with the policy

5. Incident Response Procedures: Procedures for handling audit log-related security incidents

6. Access Request Forms: Standard forms and procedures for requesting access to audit logs

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Audit Log
Audit Trail
Electronic System
Electronic Transaction
Retention Period
Log Management
System Administrator
Personal Data
Sensitive Personal Data
Data Controller
Data Processor
Access Control
Authentication
Authorization
Backup
Archive
Encryption
Hash Value
Timestamp
Security Event
Security Incident
System Log
Application Log
Network Log
Security Log
Access Log
Transaction Log
Error Log
Log Aggregation
Log Storage
Integrity Check
Chain of Custody
Compliance Review
Electronic Evidence
Electronic Record
Log Format
Log Source
Monitoring Tools
Privacy Impact
Records Management
Secure Storage
Security Controls
Third Party
User Activity
Clauses
Purpose
Scope
Definitions
Legal Compliance
Retention Requirements
Storage Requirements
Security Controls
Access Management
Data Protection
System Coverage
Backup Requirements
Authentication Requirements
Monitoring and Review
Incident Response
Disposal Procedures
Roles and Responsibilities
Compliance Reporting
Audit Requirements
Emergency Procedures
Technical Standards
Documentation Requirements
Training Requirements
Third Party Access
Enforcement
Policy Review
Exceptions Management
Risk Assessment
Privacy Protection
Data Classification
Business Continuity
Relevant Industries

Financial Services

Banking

Healthcare

Technology

Telecommunications

E-commerce

Manufacturing

Government

Education

Insurance

Retail

Professional Services

Energy

Transportation

Mining

Relevant Teams

Information Technology

Information Security

Compliance

Internal Audit

Risk Management

Legal

Data Protection

IT Operations

Security Operations

IT Governance

Database Administration

System Administration

Corporate Governance

Quality Assurance

Relevant Roles

Chief Information Security Officer

IT Director

Compliance Officer

Data Protection Officer

Systems Administrator

IT Security Manager

Internal Auditor

Risk Manager

Information Security Analyst

IT Operations Manager

Chief Technology Officer

Chief Compliance Officer

Security Operations Manager

IT Governance Manager

Database Administrator

Industries
Government Regulation No. 71 of 2019 on Electronic Systems and Transactions: Sets requirements for electronic system operators, including minimum retention periods for electronic data and audit trails. Requires electronic system operators to maintain audit trails for at least 5 years.
Law No. 11 of 2008 on Electronic Information and Transactions (EIT Law): Foundation law for electronic transactions and systems in Indonesia, establishing basic requirements for electronic records management and validity of electronic evidence.
OJK Regulation No. 1/POJK.03/2019: Financial Services Authority regulation specifying requirements for financial institutions regarding audit trails and system logs, particularly for banking transactions and financial services.
Law No. 8 of 1997 regarding Company Documents: Establishes basic requirements for corporate document retention, including electronic records and audit documentation.
Minister of Finance Regulation No. 196/PMK.03/2007: Defines retention requirements for tax-related documents and records, which may include relevant audit logs for financial transactions.
Personal Data Protection Law (PDP Law) 2022: Indonesia's comprehensive data protection law that impacts how personal data in audit logs must be handled, secured, and retained.
Bank Indonesia Regulation No. 9/15/PBI/2007: Specifies risk management requirements for banks using information technology, including requirements for system logging and audit trails.
Teams

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