The Audit Log Retention Policy serves as a critical governance document designed to ensure organizational compliance with Malaysian legal requirements and industry best practices for maintaining electronic records and audit trails. This policy becomes necessary when organizations need to establish standardized procedures for generating, storing, and managing audit logs across their systems and applications. It outlines specific retention periods, security measures, and handling procedures in accordance with Malaysian legislation, including the Personal Data Protection Act 2010, Electronic Commerce Act 2006, and Digital Signature Act 1997. The policy is particularly important for organizations handling sensitive data, conducting electronic transactions, or operating in regulated industries within Malaysia.
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Key Requirements PROMPT example:
Audit Log Retention Policy
"I need an Audit Log Retention Policy for a Malaysian financial services company that must comply with Bank Negara Malaysia requirements, with specific emphasis on cybersecurity audit trails and transaction logs retention for a minimum of 7 years."
1. Purpose and Scope: Defines the objective of the policy and its applicability within the organization
2. Definitions: Detailed definitions of technical terms, types of audit logs, and key concepts used throughout the policy
3. Legal Framework and Compliance: Overview of relevant Malaysian laws and regulations that govern audit log retention
4. Audit Log Generation Requirements: Specifies what events must be logged and the required content of audit logs
5. Retention Periods: Defines mandatory retention periods for different types of audit logs based on legal requirements and business needs
6. Storage and Security Requirements: Specifies how audit logs must be stored, secured, and protected from tampering
7. Access Control and Authentication: Details who can access audit logs and under what circumstances
8. Log Review and Monitoring: Establishes requirements for regular review and monitoring of audit logs
9. Backup and Recovery: Specifies requirements for backing up audit logs and recovery procedures
10. Disposal and Destruction: Defines procedures for secure disposal of audit logs after retention period expires
11. Roles and Responsibilities: Defines key roles and their responsibilities in managing audit logs
12. Non-Compliance and Violations: Outlines consequences of policy violations and non-compliance
13. Policy Review and Updates: Specifies frequency and process for reviewing and updating the policy
1. Industry-Specific Requirements: Additional requirements for specific industries (e.g., financial services, healthcare)
2. Cloud Services Configuration: Specific requirements for cloud-based audit logging, when applicable
3. International Data Transfer: Requirements for organizations operating across borders or transferring logs internationally
4. Incident Response Integration: Integration with incident response procedures, if not covered in a separate policy
5. Audit Log Encryption: Detailed encryption requirements if beyond standard security measures
6. Third-Party Access Management: Procedures for granting and monitoring third-party access to audit logs
7. Business Continuity Considerations: Special provisions for audit log management during business continuity events
1. Schedule A: Retention Period Matrix: Detailed matrix of retention periods for different types of audit logs
2. Schedule B: Technical Requirements: Technical specifications for audit log format, content, and storage
3. Schedule C: Access Control Matrix: Detailed matrix of roles and their access levels to different types of audit logs
4. Schedule D: Log Review Checklist: Standard checklist for periodic log review procedures
5. Appendix 1: Audit Log Templates: Standard templates for different types of audit logs
6. Appendix 2: Compliance Checklist: Checklist for ensuring compliance with relevant Malaysian regulations
7. Appendix 3: Incident Response Integration: Procedures for using audit logs in incident response
8. Appendix 4: Disposal Certificate Template: Template for documenting proper disposal of audit logs
Authors
Relevant legal definitions
Audit Log
Access Control
Authentication
Backup
Compliance
Data Controller
Data Processor
Digital Signature
Electronic Record
Encryption
Event Log
Hash Value
Information Security
Log Management
Log Retention Period
Monitoring
Personal Data
Privacy Impact Assessment
Records Management
Security Breach
Security Event
Security Incident
System Administrator
System Log
Tamper Evidence
Time Stamp
Transaction Log
User Authentication Log
Archival Storage
Data Classification
Data Disposal
Data Storage
Log Analysis
Log Collection
Log Format
Log Source
Privileged User
Retention Schedule
Security Control
System Event
Access Control
Authentication
Backup
Compliance
Data Controller
Data Processor
Digital Signature
Electronic Record
Encryption
Event Log
Hash Value
Information Security
Log Management
Log Retention Period
Monitoring
Personal Data
Privacy Impact Assessment
Records Management
Security Breach
Security Event
Security Incident
System Administrator
System Log
Tamper Evidence
Time Stamp
Transaction Log
User Authentication Log
Archival Storage
Data Classification
Data Disposal
Data Storage
Log Analysis
Log Collection
Log Format
Log Source
Privileged User
Retention Schedule
Security Control
System Event
Clauses
Purpose
Scope
Compliance
Definitions
Roles and Responsibilities
Log Generation
Log Collection
Data Protection
Retention Requirements
Storage Requirements
Security Controls
Access Control
Monitoring and Review
Backup Requirements
Data Classification
Log Analysis
Incident Response
Disposal Procedures
Compliance Monitoring
Policy Enforcement
Audit Requirements
Documentation Requirements
Training Requirements
Technical Standards
Emergency Procedures
Third Party Access
Legal Hold
Records Management
Reporting Requirements
Policy Review
Scope
Compliance
Definitions
Roles and Responsibilities
Log Generation
Log Collection
Data Protection
Retention Requirements
Storage Requirements
Security Controls
Access Control
Monitoring and Review
Backup Requirements
Data Classification
Log Analysis
Incident Response
Disposal Procedures
Compliance Monitoring
Policy Enforcement
Audit Requirements
Documentation Requirements
Training Requirements
Technical Standards
Emergency Procedures
Third Party Access
Legal Hold
Records Management
Reporting Requirements
Policy Review
Relevant Industries
Financial Services
Healthcare
Technology
Telecommunications
Government and Public Sector
Education
Manufacturing
Retail
Professional Services
Energy and Utilities
Transportation and Logistics
E-commerce
Relevant Teams
Information Technology
Information Security
Compliance
Legal
Internal Audit
Risk Management
Data Protection
Operations
Infrastructure
Security Operations
Records Management
Governance
Relevant Roles
Chief Information Security Officer
IT Director
Compliance Manager
Data Protection Officer
Information Security Manager
Systems Administrator
Network Administrator
Database Administrator
Security Analyst
Risk Manager
Legal Counsel
Audit Manager
IT Operations Manager
Privacy Officer
Records Manager
Chief Technology Officer
Chief Compliance Officer
IT Security Specialist
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