The Vacating Lease Letter is a crucial document in New Zealand's property rental system, designed to formally initiate the process of ending a lease agreement. It is used when a tenant decides to terminate their lease, whether at the end of a fixed-term period or during a periodic tenancy, and must comply with the notice requirements specified in the Residential Tenancies Act 1986. This document typically includes the intended vacation date, property details, forwarding address, and arrangements for final inspection and bond refund. The letter serves multiple purposes: it provides legally required notice, documents the intended termination date, and helps manage the transition process. It's particularly important in New Zealand's property market where formal documentation is required for lease terminations and bond refunds through the Tenancy Services.

1. Sender's Contact Details: Full name, current address, phone number, and email of the tenant(s)

2. Date: The date when the letter is written

3. Recipient's Details: Landlord's or property manager's name and address

4. Property Identification: Complete address of the rental property being vacated

5. Notice Statement: Clear statement of intention to vacate, including the specific date of vacation

6. Current Lease Details: Reference to the current lease agreement, including its start date

7. Forwarding Address: New address for future correspondence and bond refund

8. Request for Property Inspection: Request for final inspection and proposed timing

9. Signature: Signature of all tenants listed on the lease