The Gross Misconduct Warning Letter is a crucial employment document used in New Zealand when addressing serious violations of workplace policies or standards. It is typically issued following a formal disciplinary hearing where allegations of gross misconduct have been substantiated but the employer has decided not to proceed with immediate termination. The document must comply with New Zealand's Employment Relations Act 2000 and demonstrate adherence to principles of natural justice. It should detail the specific misconduct, reference relevant policies breached, document the investigation process, and clearly outline consequences of future infractions. This letter forms part of the employee's permanent record and may be crucial in supporting future disciplinary actions, including potential dismissal, while ensuring compliance with New Zealand employment law requirements.

1. Letter Header: Company letterhead, date, employee's name and address, and reference number

2. Subject Line: Clear indication that this is a Final Written Warning for Gross Misconduct

3. Introduction: Reference to the disciplinary meeting date and attendees

4. Misconduct Details: Specific description of the gross misconduct incident(s), including dates and details

5. Investigation Findings: Summary of the investigation process and findings that led to this warning

6. Policy Breaches: Specific company policies or procedures that were breached

7. Seriousness Statement: Statement emphasizing the seriousness of the misconduct and that it could have resulted in dismissal

8. Future Expectations: Clear statement of required behavior and performance improvements

9. Consequences: Statement that further misconduct may result in dismissal

10. Support Offered: Any support, training, or assistance being offered to help prevent future incidents

11. Record Keeping: Statement about how long the warning will remain on file

12. Closing: Signature lines for employer and acknowledgment section for employee