Gross Misconduct Warning Letter Template for Saudi Arabia

The Gross Misconduct Warning Letter is a crucial human resources document used in Saudi Arabian employment contexts when addressing serious violations of workplace policies or professional conduct. This document is issued when an employee has committed an act that could potentially justify immediate termination under Saudi Labor Law, but where the employer chooses to issue a final warning instead. The letter must be drafted in compliance with Saudi Labor Law requirements, particularly regarding disciplinary procedures and documentation. It should clearly detail the incident, reference relevant policies or regulations violated, and outline consequences of further misconduct. The document serves multiple purposes: formally documenting the violation, warning the employee of serious consequences, protecting the employer's legal position, and establishing a clear record for potential future disciplinary actions.

1. Letter Header: Company letterhead, date, reference number, and classification as 'Private and Confidential'

2. Employee Information: Full name, employee ID, position, department, and employment start date of the recipient

3. Subject Line: Clear indication that this is a Final Written Warning for Gross Misconduct

4. Incident Details: Specific details of the gross misconduct including date, time, location, and nature of the violation

5. Policy Violation Reference: Reference to specific company policies, procedures, or Saudi Labor Law articles that have been violated

6. Impact Statement: Description of how the misconduct has affected the workplace, company, or other employees

7. Warning Statement: Clear statement that this behavior is unacceptable and constitutes gross misconduct

8. Consequences: Specific consequences of this warning and potential results of any future misconduct

9. Required Improvement: Clear expectations for future conduct and specific improvements required

10. Acknowledgment: Space for employee signature acknowledging receipt and understanding of the warning