The Fee Agreement Letter is an essential document used in professional service relationships in New Zealand to clearly establish fee arrangements and service terms. It is typically used when a professional, consultant, or service provider needs to formalize their fee structure and service arrangements with a client. The document includes critical information such as scope of services, fee calculations, payment terms, GST considerations, and any additional costs or conditions. This type of agreement is particularly important in New Zealand's business environment, where it must comply with various legislation including the Contract and Commercial Law Act 2017, Fair Trading Act 1986, and specific professional services regulations. The Fee Agreement Letter serves as both a formal commitment and a reference document that helps prevent misunderstandings and disputes regarding fees and service expectations.

1. Letterhead and Date: Professional letterhead including business details and current date

2. Client Details: Full name and address of the client

3. Salutation: Professional greeting to the client

4. Introduction: Brief introduction stating the purpose of the letter and reference to any prior discussions

5. Scope of Services: Clear description of services to be provided

6. Fee Structure: Detailed breakdown of fees, including hourly rates or fixed fees, and payment terms

7. Payment Terms: Timeline for payments, accepted payment methods, and late payment policies

8. GST Statement: Clear statement about GST inclusion or exclusion in quoted fees

9. Duration: Period for which the fee agreement is valid

10. Signature Block: Space for signatures of both parties, including date