The Confirmation Letter of Payment Received is an essential business document used across various sectors in New Zealand to formally acknowledge the receipt of payments. This document is particularly important for maintaining accurate financial records, ensuring compliance with tax obligations, and providing legal proof of payment completion. It should be used whenever significant payments are received and formal acknowledgment is required, especially for business transactions, property dealings, or substantial service payments. The letter must comply with New Zealand's legal framework, including the Contract and Commercial Law Act 2017 and the Goods and Services Tax Act 1985. It typically includes comprehensive payment details, transaction references, and may be required for audit purposes or as evidence in financial disputes.

1. Letter Header: Contains sender's details, date, and recipient's details in proper business letter format

2. Reference Line: Includes relevant reference numbers, invoice numbers, or transaction IDs

3. Payment Confirmation Statement: Clear statement confirming receipt of payment, including the exact amount and date received

4. Payment Details: Specific details of the payment including method of payment, currency, and any transaction references

5. Purpose of Payment: Description of what the payment was for, referring to specific goods, services, or obligations

6. Closing Statement: Professional closing including any next steps or completed obligations

7. Signature Block: Signature, name, and title of the authorized person confirming the payment