The Confirmation Letter of Payment Received is a crucial business document used in South African commercial and financial transactions to formally acknowledge the receipt of funds. It serves multiple purposes, including providing legal proof of payment, supporting tax documentation requirements, and maintaining accurate financial records. This document is particularly important in the South African context due to specific requirements under the Value Added Tax Act, Tax Administration Act, and Electronic Communications and Transactions Act. The letter should be issued promptly after payment receipt and must contain sufficient detail to satisfy both legal and accounting requirements. It's commonly used in business-to-business transactions, consumer dealings, and can be critical for audit trails and dispute resolution. The document can be issued electronically or in hard copy, provided it meets the requirements of South African electronic communications legislation.

1. Letterhead Details: Company/individual's name, address, contact details, and other relevant business information of the party issuing the confirmation

2. Date: The date when the confirmation letter is issued

3. Reference Number: A unique identifier for the confirmation letter for tracking purposes

4. Recipient Details: Full name and address of the person/entity to whom the confirmation is being issued

5. Subject Line: Clear indication that this is a confirmation of payment received

6. Payment Details: Specific information about the payment including amount, date received, payment method, and payment reference number

7. Purpose of Payment: Description of what the payment was for (invoice number, service, product, etc.)

8. Confirmation Statement: Clear statement confirming receipt of the payment

9. Signature Block: Name, title, and signature of the authorized person confirming the payment