The 3 Day Demand Letter is a crucial document in New Zealand's debt recovery process, typically used when previous attempts to collect payment have been unsuccessful. It serves as a final formal notice before initiating legal proceedings, providing the debtor with one last opportunity to settle the outstanding amount. This document must comply with New Zealand's legal requirements and typically includes detailed information about the debt, payment history, and clear payment instructions. The three-day timeframe is specifically chosen to create urgency while providing a reasonable period for response. The letter should be professionally drafted to maintain business relationships while clearly communicating the serious nature of the situation and potential legal consequences of non-payment.
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1. Sender Details: Full legal name, address, and contact information of the creditor or their representative
2. Recipient Details: Full legal name and address of the debtor
3. Date: Current date of the letter
4. Subject Line: Clear indication that this is a demand letter with reference numbers if applicable
5. Debt Details: Specific amount owed, origin of the debt, and date the debt was incurred
6. Payment History: Brief summary of previous payment attempts or communications
7. Formal Demand: Clear statement demanding payment within 3 days
8. Payment Instructions: Specific details on how and where to make the payment
9. Legal Consequences: Statement of intended legal action if payment is not received within the specified timeframe
1. Interest Calculation: Include when charging interest on the outstanding amount, showing calculation method and total
2. Security Details: Include when the debt is secured against specific assets or property
3. Previous Correspondence Reference: Include when there has been significant prior communication about the debt
4. Settlement Options: Include when willing to accept payment arrangements or partial settlement
5. Without Prejudice Save As To Costs: Include when the letter contains settlement proposals that shouldn't be used in court
1. Statement of Account: Detailed breakdown of the debt, including original amount, payments made, interest, and current balance
2. Copy of Original Agreement: Copy of the contract or agreement that gave rise to the debt
3. Payment History Record: Detailed record of all payments made and missed payments
4. Correspondence Log: Copies of relevant previous correspondence regarding the debt
Relevant legal definitions
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Relevant Industries
Financial Services
Retail
Construction
Professional Services
Manufacturing
Real Estate
Healthcare
Education
Technology
Hospitality
Wholesale Trade
Small Business
Corporate Services
Relevant Teams
Legal
Finance
Accounts Receivable
Credit Control
Collections
Administration
Corporate Services
Risk Management
Customer Relations
Operations
Relevant Roles
Credit Controller
Accounts Receivable Manager
Financial Controller
Credit Manager
Collections Officer
Finance Manager
Business Owner
Legal Counsel
Debt Recovery Specialist
Account Manager
Chief Financial Officer
Company Secretary
Administrative Manager
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