The Vendor Invoice is a crucial business document used in commercial transactions within the Netherlands and for international trade. It serves as an official request for payment and must comply with Dutch tax regulations, particularly the VAT Act (Wet op de omzetbelasting 1968) and EU VAT Directive 2006/112/EC. The document includes mandatory elements such as unique invoice numbers, VAT calculations, company identification details, and specified payment terms. Vendor Invoices are essential for both tax compliance and business administration, requiring retention for at least 7 years under Dutch law. They form the basis for VAT returns, financial reporting, and serve as legal evidence of business transactions.
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1. Vendor Information: Complete legal business name, address, VAT number (BTW-nummer), Chamber of Commerce number (KvK-nummer), and contact details
2. Customer Information: Complete legal name and address of the customer, their VAT number if applicable, and any reference numbers they require
3. Invoice Details: Invoice number, date of issue, due date, and any purchase order or reference numbers
4. Product/Service Description: Detailed description of goods or services provided, including quantities, unit prices, and delivery dates
5. Financial Summary: Subtotal, VAT calculations (with rate specified), and total amount due in EUR
6. Payment Information: Bank account details (IBAN/BIC), payment terms, and accepted payment methods
7. Legal Notices: Required legal statements including VAT reverse charge if applicable, and reference to general terms and conditions
1. Discount Information: Include when early payment or volume discounts apply, showing original price and discount calculation
2. Shipping Details: Required for physical goods, including delivery address, shipping method, and costs
3. Project References: Include for project-based work, showing project codes, milestone references, or time periods
4. Currency Exchange: Include when invoice amounts are converted from other currencies, showing exchange rates and calculation
5. Purchase Order Details: Include when customer requires specific PO reference numbers or cost centers
1. Time Sheet: For services billed by time, detailed breakdown of hours worked and activities performed
2. Delivery Notes: Copies of signed delivery confirmations for physical goods
3. Specification Sheet: Detailed technical specifications or service level details when required by contract
4. Cost Breakdown: Itemized breakdown of composite charges or complex pricing structures
Relevant legal definitions
BTW (VAT)
Invoice Date
Due Date
Payment Terms
Delivery Terms
Purchase Order
Credit Terms
Late Payment Interest
Collection Costs
Statutory Interest Rate
Force Majeure
Business Day
IBAN
BIC/SWIFT
KvK Number
VAT Number
Invoice Number
Reference Number
Delivery Note
Unit Price
Net Amount
Gross Amount
Exchange Rate
Incoterms
Payment Period
Invoice Date
Due Date
Payment Terms
Delivery Terms
Purchase Order
Credit Terms
Late Payment Interest
Collection Costs
Statutory Interest Rate
Force Majeure
Business Day
IBAN
BIC/SWIFT
KvK Number
VAT Number
Invoice Number
Reference Number
Delivery Note
Unit Price
Net Amount
Gross Amount
Exchange Rate
Incoterms
Payment Period
Clauses
Relevant Industries
Retail
Manufacturing
Professional Services
Technology
Construction
Healthcare
Education
Financial Services
Logistics
Wholesale
Consulting
Real Estate
Energy
Telecommunications
Agriculture
Relevant Teams
Accounts Payable
Accounts Receivable
Finance
Procurement
Treasury
Tax
Accounting
Administration
Credit Control
Legal
Compliance
Relevant Roles
Accounts Payable Manager
Finance Director
Accountant
Tax Manager
Financial Controller
Procurement Manager
Accounts Receivable Specialist
Billing Coordinator
Treasury Manager
Business Administrator
Bookkeeper
CFO
Credit Controller
Supply Chain Manager
Compliance Officer
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