The Subcontractor Invoice Form is essential for businesses operating in the Netherlands who provide services as subcontractors. This document is designed to comply with Dutch VAT Act (Wet op de omzetbelasting 1968), the Chain Liability Act (Wet Ketenaansprakelijkheid), and the DBA legislation governing contractor relationships. It should be used whenever a subcontractor needs to bill for services rendered to a main contractor, ensuring proper documentation for tax purposes and chain liability protection. The form includes all mandatory elements required by Dutch law, such as VAT numbers, Chamber of Commerce registration details, and specific declarations regarding the nature of the business relationship. It's particularly important in contexts where clear documentation of subcontractor status and service delivery is required for tax and legal compliance.
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1. Invoice Header: Company logo, 'INVOICE' label, unique invoice number, and date
2. Contractor Details: Full legal name, address, VAT number, KvK (Chamber of Commerce) number, bank details
3. Client Details: Full legal name, billing address, VAT number if applicable, purchase order number if applicable
4. Work Description: Detailed description of services provided, including dates, hours, or specific deliverables
5. Financial Summary: Itemized list of charges, rates, quantities, subtotal, VAT amount, and total amount
6. Payment Terms: Payment due date, payment method, bank details, late payment terms
7. Legal Requirements: Required legal statements including VAT reverse charge if applicable, reference to DBA relationship
1. Project Reference: Include when the work relates to a specific project or contract number
2. Time Sheet Reference: Include when billing is based on approved time sheets
3. Discount Section: Include when early payment or other discounts apply
4. Special VAT Rules: Include when special VAT rules apply (e.g., reverse charge mechanism)
5. Currency Exchange: Include when invoice involves multiple currencies
6. Purchase Order Details: Include when client requires specific PO reference and details
1. Time Sheet: Detailed breakdown of hours worked, dates, and activities
2. Materials List: Itemized list of materials used if charging for materials
3. Rate Card: Agreed rates for different types of services or personnel
4. Work Completion Certificate: Client sign-off on completed work if required
Relevant legal definitions
Subcontractor
Main Contractor
Services
Work Description
VAT
BTW
Invoice Date
Due Date
Payment Terms
Purchase Order
KvK Number
Chain Liability
DBA Declaration
Reverse Charge
Time Sheet
Work Location
Rate
Working Hours
Project
Deliverables
Materials
Bank Account
Late Payment Interest
Tax Period
Invoice Number
Main Contractor
Services
Work Description
VAT
BTW
Invoice Date
Due Date
Payment Terms
Purchase Order
KvK Number
Chain Liability
DBA Declaration
Reverse Charge
Time Sheet
Work Location
Rate
Working Hours
Project
Deliverables
Materials
Bank Account
Late Payment Interest
Tax Period
Invoice Number
Clauses
Relevant Industries
Construction
IT and Software Development
Professional Services
Engineering
Manufacturing
Consulting
Architecture
Technical Services
Creative Industries
Project Management
Facilities Management
Relevant Teams
Finance
Accounting
Procurement
Legal
Operations
Administration
Project Management
Contract Management
Tax
Compliance
Relevant Roles
Subcontractor
Independent Contractor
Project Manager
Finance Manager
Accounts Payable Specialist
Accounts Receivable Specialist
Tax Accountant
Contract Administrator
Procurement Manager
Financial Controller
Operations Manager
Legal Counsel
Business Administrator
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