Payment Terms Agreement Template for Netherlands

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Key Requirements PROMPT example:

Payment Terms Agreement

"I need a Payment Terms Agreement under Dutch law for my manufacturing company to establish 30-day payment terms with our European suppliers, including early payment discounts and provisions for handling multiple currencies."

Document background
The Payment Terms Agreement is essential for businesses operating under Dutch law who wish to establish clear, legally compliant payment arrangements with their commercial partners. This document becomes particularly relevant when parties engage in regular commercial transactions and need to formalize their payment obligations. It incorporates requirements from the Dutch Civil Code and the EU Late Payment Directive, addressing crucial aspects such as payment deadlines, late payment interest, invoice requirements, and dispute resolution mechanisms. The agreement is designed to protect both parties' interests while ensuring compliance with Dutch payment regulations, making it a vital tool for risk management and financial planning in business relationships.
Suggested Sections

1. Parties: Identification of the contracting parties, including full legal names, registration numbers, and addresses

2. Background: Context of the agreement, including the business relationship between the parties and purpose of establishing payment terms

3. Definitions: Definitions of key terms used throughout the agreement, including payment-related terminology

4. Payment Terms: Core payment obligations, including amounts, currencies, and standard payment periods

5. Invoice Requirements: Specifications for invoice format, content, and submission process

6. Payment Methods: Approved methods of payment and associated procedures

7. Late Payment Consequences: Interest rates, penalties, and other consequences of late payment as per Dutch law

8. Dispute Resolution: Procedures for handling payment disputes and contested invoices

9. Term and Termination: Duration of the agreement and circumstances allowing termination

10. Governing Law and Jurisdiction: Confirmation of Dutch law application and jurisdiction

Optional Sections

1. Early Payment Discounts: Terms for early payment incentives, used when parties agree to implement discount schemes

2. Credit Terms: Specific credit arrangements and limits, included when credit is extended to the paying party

3. Payment Security: Requirements for bank guarantees or other security, used for high-value agreements or with new business relationships

4. Currency Exchange: Rules for handling multiple currencies and exchange rates, included for international transactions

5. Electronic Invoicing: Specific requirements for e-invoicing systems and processes, included when parties use electronic invoicing

6. Group Company Provisions: Terms applying to affiliated companies, included when agreement covers multiple related entities

7. Force Majeure: Provisions for payment obligations during force majeure events, included for long-term payment arrangements

Suggested Schedules

1. Schedule 1 - Payment Schedule: Detailed breakdown of payment amounts, dates, and milestones if applicable

2. Schedule 2 - Invoice Template: Standard format and required contents for invoices

3. Schedule 3 - Authorized Representatives: List of persons authorized to approve payments or handle payment-related matters

4. Schedule 4 - Bank Account Details: Banking information for authorized payment transfers

5. Appendix A - Interest Calculation Method: Detailed methodology for calculating late payment interest

6. Appendix B - Dispute Resolution Procedures: Step-by-step procedures for handling payment disputes

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Manufacturing

Retail

Wholesale Trade

Construction

Professional Services

Information Technology

Logistics and Transportation

Healthcare

Financial Services

Energy and Utilities

Telecommunications

Agriculture

Real Estate

Media and Entertainment

Relevant Teams

Finance

Legal

Procurement

Accounts Receivable

Accounts Payable

Treasury

Credit Control

Commercial

Operations

Risk Management

Relevant Roles

Chief Financial Officer

Finance Director

Accounts Receivable Manager

Credit Controller

Financial Controller

Commercial Director

Procurement Manager

Legal Counsel

Contract Manager

Treasury Manager

Accounts Payable Manager

Finance Manager

Credit Risk Manager

Business Development Manager

Operations Director

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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