The Letter Of Intent For Tender is a crucial document in Dutch procurement practices, used at the preliminary stage of both public and private tender procedures. It serves as the initial formal communication between a potential bidder and the contracting authority, indicating serious interest in participating in the tender process. This document type is particularly important in the Netherlands, where procurement processes are governed by both national legislation (Aanbestedingswet 2012) and EU directives. The letter typically includes basic company information, confirmation of intent to bid, acknowledgment of tender requirements, and may also address consortium arrangements if applicable. While not legally binding in terms of requiring the submission of a final bid, the Letter of Intent for Tender creates certain obligations regarding confidentiality and professional conduct throughout the tender process.
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1. Letter Header: Company letterhead, date, reference number, and recipient details
2. Subject Line: Clear identification of the tender opportunity and reference numbers
3. Introduction: Formal opening confirming intent to participate in the specified tender
4. Tender Identification: Specific details of the tender being responded to, including all relevant reference numbers and project name
5. Statement of Intent: Clear declaration of intention to submit a tender and participate in the process
6. Company Information: Brief overview of company credentials and qualifications relevant to the tender
7. Acknowledgment of Terms: Confirmation of understanding the tender requirements and procedures
8. Contact Details: Primary and secondary contact persons for all tender-related communications
9. Closing: Formal closing statement, signature block with authorized signatory details
1. Consortium Declaration: Required when submitting as part of a consortium, detailing all participating parties and their roles
2. Preliminary Approach: High-level overview of proposed approach to the project, used for complex tenders where early alignment is beneficial
3. Resource Commitment: Initial indication of key resources to be committed, useful for large-scale projects
4. Confidentiality Statement: Specific confidentiality commitments, needed when dealing with sensitive information
5. Conditions Precedent: Any specific conditions or requirements that need to be met before full tender submission
6. Timeline Acknowledgment: Specific mention of key dates and milestones when these are crucial to the tender process
1. Company Registration Documents: Copies of relevant company registration and statutory documents
2. Proof of Authority: Documentation proving the signatory's authority to represent the company
3. Initial Capability Statement: Brief overview of relevant experience and capabilities
4. Consortium Agreement: If applicable, preliminary agreement between consortium partners
Relevant legal definitions
Tender
Tender Documents
Contracting Authority
Bidder
Tender Requirements
Submission Deadline
Confidential Information
Consortium
Lead Member
Tender Process
Authorized Representative
Letter of Intent
Project
Tender Reference Number
Procurement Rules
Response Period
Technical Specifications
Evaluation Criteria
Business Day
Applicable Law
Tender Documents
Contracting Authority
Bidder
Tender Requirements
Submission Deadline
Confidential Information
Consortium
Lead Member
Tender Process
Authorized Representative
Letter of Intent
Project
Tender Reference Number
Procurement Rules
Response Period
Technical Specifications
Evaluation Criteria
Business Day
Applicable Law
Clauses
Identification of Parties
Purpose and Intent
Tender Reference
Confidentiality
Non-Binding Nature
Authority to Submit
Compliance Declaration
Contact Details
Duration of Intent
Communication Protocol
Consortium Arrangements
Resource Commitment
Governing Law
Pre-Qualification Requirements
Document Return
Data Protection
Anti-Collusion
Professional Conduct
Costs and Expenses
Withdrawal Rights
Purpose and Intent
Tender Reference
Confidentiality
Non-Binding Nature
Authority to Submit
Compliance Declaration
Contact Details
Duration of Intent
Communication Protocol
Consortium Arrangements
Resource Commitment
Governing Law
Pre-Qualification Requirements
Document Return
Data Protection
Anti-Collusion
Professional Conduct
Costs and Expenses
Withdrawal Rights
Relevant Industries
Construction and Infrastructure
Information Technology
Healthcare
Energy and Utilities
Transportation
Defense and Security
Environmental Services
Professional Services
Telecommunications
Public Works
Education
Manufacturing
Waste Management
Real Estate Development
Relevant Teams
Legal
Commercial
Business Development
Procurement
Bid Management
Operations
Technical
Compliance
Executive Leadership
Sales
Project Management
Contract Administration
Relevant Roles
Tender Manager
Bid Director
Commercial Director
Business Development Manager
Procurement Officer
Project Manager
Legal Counsel
Contracts Manager
Chief Executive Officer
Managing Director
Operations Director
Technical Director
Compliance Officer
Business Unit Head
Sales Director
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