The Leaving Rent House Letter is a crucial document in Dutch residential tenancy law, used when a tenant wishes to formally terminate their rental agreement. This document must comply with the requirements set forth in the Dutch Civil Code (Burgerlijk Wetboek), particularly regarding notice periods and communication format. The letter should be used whenever a tenant plans to end their tenancy, typically requiring at least one month's notice period, though specific agreements may stipulate longer periods. It serves as official documentation of the tenant's intention to vacate the property and includes essential information such as property details, intended moving date, and arrangements for final inspection. The document is particularly important in the Netherlands' highly regulated rental market, where proper documentation and adherence to legal requirements are essential for both landlords and tenants.
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1. Sender Details: Full name and current address of the tenant(s)
2. Recipient Details: Landlord's or property management company's full name and address
3. Date: Current date of writing the letter
4. Subject Line: Clear indication that this is a notice of termination of rental agreement
5. Property Reference: Full address of the rental property and rental agreement reference number/date
6. Notice of Termination: Clear statement of intention to terminate the rental agreement
7. Termination Date: Specific date when the tenant will vacate the property, ensuring compliance with notice period
8. Property Inspection Request: Request for final inspection and proposed dates/times
9. Contact Information: Current and future contact details for communication
10. Closing: Formal closing, signature, and printed name of tenant(s)
1. Reason for Termination: Include when required by rental agreement or when termination is due to special circumstances
2. Forwarding Address: Include if new address is already known, for future correspondence and deposit return
3. Utility Arrangements: Include if specific arrangements need to be made regarding utility transfers
4. Key Return Process: Include if specific key return arrangements need to be documented
5. Special Circumstances: Include if terminating under unusual conditions or if requesting special considerations
6. Maintenance Issues: Include if there are outstanding maintenance issues that need attention before departure
1. Rental Agreement Copy: Copy of the original rental agreement for reference
2. Inventory List: List of property inventory and condition at the start of tenancy
3. Photo Documentation: Current photos of property condition if required
4. Utility Readings: Final utility meter readings if applicable
5. Payment History: Record of rent payments and any outstanding amounts
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