The Garage Invoice is a standardized document used in the Netherlands to record and bill automotive repair and maintenance services. It serves multiple purposes: as a tax document complying with Dutch VAT requirements, a warranty record, and a detailed service report. The document must include specific elements required by Dutch law, such as the garage's Chamber of Commerce number (KvK-nummer), VAT number (BTW-nummer), and detailed itemization of parts and labor. A proper Garage Invoice is essential for both business records and customer protection, potentially serving as evidence in warranty claims or disputes. It should be issued immediately after service completion and must be retained for the statutory period required by Dutch tax authorities.
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1. Business Information Header: Garage's legal name, address, VAT number, Chamber of Commerce number, and contact details
2. Customer Information: Customer's name, address, and contact details
3. Vehicle Details: Vehicle make, model, year, registration number, mileage, and VIN
4. Invoice Details: Invoice number, date, payment terms, and due date
5. Services Performed: Itemized list of labor performed with time spent and rate per hour
6. Parts Used: Detailed list of parts used with individual prices
7. Price Calculation: Subtotal, VAT specification, and total amount
8. Payment Information: Bank account details, accepted payment methods, and payment terms
9. Legal Notices: Standard warranty information and reference to applicable terms and conditions
1. Diagnostic Results: Detailed findings from vehicle diagnostics, used when diagnostic tests were performed
2. Additional Recommendations: List of recommended future repairs or maintenance, included when relevant issues are identified
3. Environmental Fees: Specification of environmental disposal fees when applicable to certain parts or materials
4. Warranty Specifics: Detailed warranty information for specific parts or repairs when non-standard warranty applies
5. Customer Authorization Reference: Reference to prior customer authorizations when work exceeded initial estimates
1. Photographic Documentation: Photos of replaced parts or repairs when relevant for warranty or customer information
2. Detailed Work Report: Technical details of repairs performed, including measurements and specifications
3. Parts Warranty Certificates: Manufacturer warranty documentation for major parts replaced
4. General Terms and Conditions: Full version of the garage's terms and conditions
Relevant legal definitions
Clauses
Payment Terms
Warranty
Labor Rates
Parts and Materials
Service Description
Liability
Customer Authorization
Data Protection
Dispute Resolution
Environmental Compliance
Quality Assurance
Return Policy
Cancellation Terms
Force Majeure
Consumer Rights
Safety Standards
Intellectual Property
Record Retention
Applicable Law
VAT Compliance
Warranty
Labor Rates
Parts and Materials
Service Description
Liability
Customer Authorization
Data Protection
Dispute Resolution
Environmental Compliance
Quality Assurance
Return Policy
Cancellation Terms
Force Majeure
Consumer Rights
Safety Standards
Intellectual Property
Record Retention
Applicable Law
VAT Compliance
Relevant Industries
Automotive
Vehicle Repair and Maintenance
Transportation
Fleet Management
Automotive Retail
Vehicle Leasing
Insurance
Relevant Teams
Accounts
Finance
Service
Administration
Customer Support
Workshop Operations
Quality Control
Parts and Inventory
Warranty Administration
Relevant Roles
Garage Owner
Service Manager
Automotive Technician
Mechanic
Administrative Assistant
Accountant
Financial Controller
Customer Service Representative
Workshop Manager
Parts Manager
Quality Control Inspector
Warranty Administrator
Fleet Manager
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