All Countries
Compliance
Audit Retention Policy

Audit Retention Policy Template for Netherlands

Create a bespoke document in minutes,  or upload and review your own.

4.6 / 5
4.8 / 5

Let's create your Audit Retention Policy

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Get your first 2 documents free

Your data doesn't train Genie's AI

You keep IP ownership of your information

Key Requirements PROMPT example:

Audit Retention Policy

"I need an Audit Retention Policy for our Dutch fintech startup that will be implementing its first formal audit process in March 2025, with particular focus on digital document storage and GDPR compliance."

Celebrated by
Collaborations with
Investors
Document background
This Audit Retention Policy is essential for organizations operating in the Netherlands to ensure compliance with legal and regulatory requirements regarding the maintenance and storage of audit documentation. The policy is designed to address the mandatory retention periods specified in Dutch legislation, including the 7-year minimum retention requirement under the Dutch Civil Code and Tax Law, as well as GDPR compliance requirements. Organizations need this document to establish clear guidelines for storing, maintaining, and eventually destroying audit documentation, while ensuring compliance with both Dutch national requirements and EU regulations. The Audit Retention Policy becomes particularly crucial during external audits, tax investigations, and regulatory reviews, serving as the organization's standard for document retention practices.
Suggested Sections

1. Purpose and Scope: Defines the objective of the policy and its application scope within the organization

2. Definitions: Defines key terms used throughout the policy including types of audit documentation, retention periods, and relevant stakeholders

3. Legal Framework: Outlines the applicable laws, regulations, and professional standards governing audit document retention

4. Retention Periods: Specifies the mandatory retention periods for different types of audit documentation

5. Documentation Categories: Categorizes different types of audit documents and their specific retention requirements

6. Storage and Security: Details requirements for secure storage, including physical and electronic documentation

7. Roles and Responsibilities: Defines who is responsible for implementing and maintaining the retention policy

8. Destruction Procedures: Outlines procedures for secure destruction of documents after retention period expires

9. Compliance Monitoring: Describes how compliance with the policy will be monitored and reviewed

Optional Sections

1. International Operations: Additional requirements for organizations operating across multiple jurisdictions

2. Industry-Specific Requirements: Special retention requirements for specific industries (e.g., financial services, healthcare)

3. Electronic Systems and Tools: Specific procedures for electronic document management systems and tools used

4. Disaster Recovery: Procedures for protecting and recovering audit documentation in case of disasters

5. Third-Party Service Providers: Requirements for retention when using external storage or service providers

Suggested Schedules

1. Schedule A: Retention Period Matrix: Detailed matrix showing retention periods for different types of audit documents

2. Schedule B: Document Classification Guide: Guide for classifying different types of audit documentation

3. Schedule C: Destruction Log Template: Template for recording document destruction details

4. Schedule D: Compliance Checklist: Checklist for monitoring compliance with retention requirements

5. Appendix 1: Legal References: Detailed references to relevant laws and regulations

6. Appendix 2: Storage Requirements: Technical specifications for physical and electronic storage

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Administrative Records
Archive Period
Audit Documentation
Audit Evidence
Audit File
Audit Trail
Audit Working Papers
Authorised Personnel
Competent Authority
Confidential Information
Data Controller
Data Processor
Document Owner
Document Retention Period
Electronic Storage System
Engagement Documentation
External Auditor
Final Audit File
GDPR
Internal Audit
Legal Hold
Permanent File
Personal Data
Physical Storage
Quality Control Review
Records Management
Retention Schedule
Secure Destruction
Storage Location
Temporary File
UAVG
Working Papers
Retention Start Date
Statutory Retention Period
Regulatory Requirements
Document Classification
Archival Value
Chain of Custody
Compliance Review
Data Protection Impact Assessment
Document Lifecycle
Information Security
Material Information
Professional Standards
Quality Assurance
Records Custodian
Retention Trigger Event
Audit Committee
Dutch GAAP
Clauses
Purpose and Scope
Regulatory Compliance
Document Classification
Retention Periods
Storage Requirements
Confidentiality
Data Protection
Information Security
Access Control
Document Destruction
Legal Hold
Quality Control
Compliance Monitoring
Roles and Responsibilities
Risk Management
Audit Trail
Training and Awareness
Enforcement
Review and Updates
Emergency Procedures
Third-Party Management
Records Management
Archive Management
Electronic Storage
Physical Storage
Documentation Standards
Non-Compliance
Exceptions Handling
Cross-Border Transfers
Business Continuity
Relevant Industries

Financial Services

Healthcare

Manufacturing

Retail

Technology

Professional Services

Energy

Transportation

Real Estate

Education

Non-profit Organizations

Government Agencies

Construction

Telecommunications

Relevant Teams

Internal Audit

Finance

Compliance

Legal

Information Technology

Records Management

Risk Management

Quality Assurance

Tax

Information Security

Relevant Roles

Chief Financial Officer

Chief Compliance Officer

Internal Audit Manager

External Auditor

Financial Controller

Compliance Manager

Records Manager

Data Protection Officer

Quality Assurance Manager

Risk Manager

IT Security Manager

Legal Counsel

Tax Manager

Finance Director

Audit Committee Member

Industries
General Data Protection Regulation (GDPR): EU regulation governing personal data processing and retention, requiring data minimization and setting limits on retention periods
Dutch Civil Code (Burgerlijk Wetboek) Book 2, Article 10: Requires businesses to keep administrative records, annual accounts, and supporting documents for at least 7 years
Dutch Tax Storage Obligation (Fiscale bewaarplicht): Requires retention of tax-relevant documentation for 7 years, and in some cases for real estate up to 10 years
Dutch Implementation of GDPR (UAVG - Uitvoeringswet AVG): National implementation of GDPR, providing specific requirements for data processing and retention in the Netherlands
Dutch Accounting Standards (Dutch GAAP): Professional standards that specify requirements for maintaining and storing accounting and audit records
International Standard on Quality Control 1 (ISQC 1): International standard requiring audit firms to establish policies and procedures for the retention of engagement documentation
Dutch Authority for Financial Markets (AFM) Requirements: Regulatory requirements for audit firms regarding documentation retention and quality control
Electronic Commerce Directive 2000/31/EC: EU directive affecting requirements for storing and maintaining electronic records and digital documentation
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

Corporate Retention Policy

A policy document establishing document retention and disposal guidelines in compliance with Dutch and EU regulations.

find out more

Contract Retention Policy

A policy document outlining contract retention requirements and procedures under Dutch law, ensuring compliance with local legislation and GDPR.

find out more

Audit Retention Policy

Internal policy document governing audit documentation retention requirements under Dutch law and EU regulations.

find out more

Download our whitepaper on the future of AI in Legal

By providing your email address you are consenting to our Privacy Notice.
Thank you for downloading our whitepaper. This should arrive in your inbox shortly. In the meantime, why not jump straight to a section that interests you here: https://www.genieai.co/our-research
Oops! Something went wrong while submitting the form.

Genie’s Security Promise

Genie is the safest place to draft. Here’s how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; Genie’s AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

Our bank-grade security infrastructure undergoes regular external audits

We are ISO27001 certified, so your data is secure

Organizational security

You retain IP ownership of your documents

You have full control over your data and who gets to see it

Innovation in privacy:

Genie partnered with the Computational Privacy Department at Imperial College London

Together, we ran a £1 million research project on privacy and anonymity in legal contracts

Want to know more?

Visit our Trust Centre for more details and real-time security updates.

Read our Privacy Policy.