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1. Letter Header: Company letterhead, date, recipient's name and address, and reference number
2. Subject Line: Clear indication that this is a company property return letter
3. Acknowledgment of Termination: Reference to employment termination date and relevant termination documentation
4. List of Company Property: Detailed itemization of all company property that needs to be returned
5. Return Instructions: Specific instructions on how, when, and where to return the company property
6. Deadline: Clear statement of the deadline for returning all items
7. Consequences: Information about implications of failing to return company property
8. Contact Information: Details of the person to contact for questions or coordination
9. Closing: Professional closing, signature block, and company representative details
1. Final Payment Reference: Include when final payments or settlements are contingent on property return
2. Data Deletion Confirmation: Used when employee had access to digital assets or confidential information
3. Property Damage Assessment: Include when there's a need to address condition of returned items
4. Remote Work Equipment: Specific section for remote workers with additional company equipment
5. Intellectual Property Reminder: Include when employee had access to sensitive IP or trade secrets
1. Property Inventory List: Detailed inventory of all company property to be returned, including serial numbers and asset tags
2. Return Acknowledgment Form: Form to be signed upon return of items, confirming complete handover
3. Digital Assets Checklist: List of digital accounts, passwords, and access credentials to be surrendered
4. Condition Report Template: Form for documenting the condition of returned items
5. Shipping Instructions: Detailed instructions if items need to be shipped or couriered
Employee
Termination Date
Company Property
Confidential Information
Digital Assets
Intellectual Property
Return Date
Authorized Representative
Company Premises
Hardware
Software
Access Credentials
Trade Secrets
Business Records
Personal Data
Company Documents
Electronic Devices
Security Passes
Office Equipment
Work Product
Proprietary Information
Return Receipt
Delivery Location
Designated Officer
Return Obligations
Delivery Requirements
Timeframes and Deadlines
Condition of Property
Digital Asset Return
Data Protection
Confidentiality
Intellectual Property
Company Access Termination
Final Payment Terms
Non-Compliance Consequences
Verification and Inspection
Receipt Acknowledgment
Contact Details
Governing Law
Final Settlement
Property Damage
Cost Allocation
Dispute Resolution
Technology
Manufacturing
Financial Services
Healthcare
Education
Professional Services
Retail
Telecommunications
Oil and Gas
Construction
Media and Entertainment
Transportation and Logistics
Mining
Agriculture
Hospitality
Human Resources
Legal
Compliance
Operations
Information Technology
Facilities Management
Administration
Security
Asset Management
Risk Management
Human Resources Manager
HR Director
Legal Counsel
Compliance Officer
Operations Manager
IT Manager
Facilities Manager
Department Head
Office Manager
Administrative Manager
Risk Manager
Security Manager
Asset Manager
Employee Relations Manager
HR Business Partner
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