The Letter of Intent for Not Renewing Contract is a crucial business document used in Nigerian commercial practice when a party wishes to formally communicate their decision not to continue a contractual relationship beyond its current term. This document is essential for compliance with Nigerian contract law and business practices, typically used when approaching the end of fixed-term contracts such as service agreements, supply contracts, or business partnerships. It should be issued within the notice period specified in the original contract and must contain clear identification of the contract being terminated, explicit statement of non-renewal intention, and relevant dates. The letter serves multiple purposes: it provides legal protection, maintains professional relationships, enables proper business planning, and ensures clear communication between parties. It's particularly important in the Nigerian business context where formal written communication is valued for legal and commercial certainty.
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1. Sender's Details: Complete contact information of the party sending the letter, including company name, address, and contact details
2. Date: The official date of the letter
3. Recipient's Details: Complete contact information of the party receiving the letter, including name, title, company name, and address
4. Subject Line: Clear indication that this is a Letter of Intent for Not Renewing Contract
5. Reference to Original Contract: Specific details of the existing contract including date, parties involved, and contract reference number
6. Statement of Intent: Clear and unambiguous statement of intention not to renew the contract
7. Legal Basis: Reference to the relevant clause in the original contract that allows for non-renewal
8. Notice Period Confirmation: Confirmation that the notice is being given within the required timeframe as per the original contract
9. Closing Arrangements: Details of any handover requirements or final obligations under the existing contract
10. Professional Closing: Courteous closing statement maintaining professional relationship
11. Signature Block: Space for signature, name, and title of the authorized signatory
1. Reason for Non-Renewal: Optional explanation of the reasons for not renewing the contract, used when maintaining transparency is important or when required by the original contract
2. Acknowledgment Request: Request for formal acknowledgment of receipt, used in situations where confirmation of receipt is important
3. Future Relationship: Statement about potential future business relationships, used when wanting to maintain good relations despite the non-renewal
4. Transition Arrangements: Detailed transition plan if the contract termination requires significant handover, used for complex business relationships
5. Outstanding Obligations: List of any pending obligations or payments, used when there are unresolved matters to be addressed before contract end
1. Copy of Original Contract: Attachment of the original contract being referenced
2. Handover Schedule: Timeline and details of transition activities if applicable
3. Outstanding Items List: Detailed list of any pending matters or obligations to be completed before contract end
4. Contact Details Schedule: List of relevant contact persons for handling the transition or closing arrangements
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