The Letter of Intent for Not Renewing Contract is a crucial business document used in Hong Kong's commercial environment when one party wishes to formally communicate their decision not to extend or renew an existing contractual relationship. This document is essential for maintaining professional business practices and ensuring compliance with Hong Kong law, particularly the Employment Ordinance and general contract law principles. It should be used when sufficient notice of non-renewal is required under the existing contract terms, typically in situations involving employment contracts, service agreements, distribution agreements, or other business arrangements. The document serves multiple purposes: it provides clear communication of intentions, helps avoid any misunderstandings about contract continuation, ensures proper notice periods are observed, and maintains a professional approach to business relationship management. The timing and content of this letter are particularly important in Hong Kong's business culture, where formal business communications are highly valued and proper notice periods are strictly observed.

1. Sender Details: Full name, title, and contact information of the person/company sending the letter

2. Date: Current date when the letter is being issued

3. Recipient Details: Full name, title, and address of the recipient

4. Subject Line: Clear indication that this is a notice of intent not to renew contract

5. Contract Reference: Specific details of the existing contract including date and reference number

6. Statement of Intent: Clear statement expressing the intention not to renew the contract

7. Current Contract End Date: Confirmation of when the current contract will expire

8. Notice Compliance: Confirmation that this notice complies with the notice period required in the original contract

9. Closing: Professional closing statement with signature block