Intercompany Data Processing Agreement Template for Nigeria

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Key Requirements PROMPT example:

Intercompany Data Processing Agreement

"I need an Intercompany Data Processing Agreement to cover data sharing between our Nigerian parent company and five local subsidiaries, ensuring compliance with NDPA 2023 and including provisions for future group companies to join."

Document background
An Intercompany Data Processing Agreement is essential when companies within the same corporate group need to share and process personal data in Nigeria. This document is particularly relevant when one group entity acts as a data controller and another as a data processor, requiring formalization of their data processing relationship in compliance with the Nigeria Data Protection Act (NDPA) 2023. The agreement should be implemented when group companies begin sharing personal data, during corporate restructuring, or when updating existing data processing arrangements to comply with new regulations. It includes detailed provisions on data security, processing limitations, breach notifications, and audit rights, while considering the unique aspects of intra-group relationships and Nigerian legal requirements.
Suggested Sections

1. Parties: Identification of the data controller and data processor entities within the company group, including registration details and addresses

2. Background: Context of the agreement, relationship between the parties as group companies, and purpose of the data processing arrangement

3. Definitions: Key terms used in the agreement, including specific definitions from the NDPA 2023 and technical terms

4. Scope and Purpose of Processing: Detailed description of the data processing activities, types of data, and purposes for which data will be processed

5. Duration of Processing: Term of the agreement and processing activities, including renewal provisions

6. Obligations of the Data Controller: Responsibilities and duties of the controlling entity, including providing instructions and ensuring legal basis for processing

7. Obligations of the Data Processor: Detailed processor obligations under NDPA 2023, including security measures, confidentiality, and processing limitations

8. Data Subject Rights: Procedures for handling data subject requests and ensuring compliance with NDPA requirements

9. Data Security: Security measures, protocols, and standards required for data protection

10. Data Breach Notification: Procedures and timeframes for reporting and handling data breaches

11. Audit Rights: Controller's right to audit processor's compliance and cooperation requirements

12. Termination: Conditions for termination and consequences regarding data handling upon termination

13. Governing Law and Jurisdiction: Specification of Nigerian law as governing law and jurisdiction for disputes

Optional Sections

1. Cross-Border Data Transfers: Required when data will be transferred outside Nigeria, specifying compliance with NDPA transfer requirements

2. Sub-processing: Include when the processor may need to engage sub-processors, detailing approval requirements and obligations

3. Group Company Additions: Mechanism for adding other group companies to the agreement, useful for expanding corporate groups

4. Data Protection Impact Assessment: Required when processing is likely to result in high risk to rights and freedoms of data subjects

5. Charges and Costs: Include if there are specific cost arrangements between group companies for processing services

6. Insurance Requirements: Specific insurance obligations for data processing activities, if required by group policy

Suggested Schedules

1. Schedule 1 - Processing Activities: Detailed description of processing activities, including data categories, purposes, and processing operations

2. Schedule 2 - Technical and Organizational Measures: Specific security measures, controls, and protocols implemented for data protection

3. Schedule 3 - Authorized Sub-processors: List of approved sub-processors and their specific roles, if applicable

4. Schedule 4 - Data Transfer Mechanisms: Details of mechanisms used for any international data transfers

5. Schedule 5 - Contact Points and Escalation Procedure: Key contacts and procedures for operational matters and emergencies

6. Appendix A - Standard Contractual Clauses: If required for international transfers, incorporating relevant data transfer clauses

7. Appendix B - Security Breach Response Plan: Detailed procedures and responsibilities for handling data breaches

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Financial Services

Technology

Healthcare

Manufacturing

Retail

Telecommunications

Professional Services

Energy

Insurance

Education

Logistics

Pharmaceuticals

Real Estate

Construction

Media and Entertainment

Relevant Teams

Legal

Compliance

Information Technology

Information Security

Data Protection

Risk Management

Operations

Corporate Governance

Privacy

Internal Audit

Technology Infrastructure

Data Governance

Relevant Roles

Chief Privacy Officer

Data Protection Officer

Chief Legal Officer

General Counsel

Compliance Manager

Information Security Manager

Chief Information Security Officer

Chief Technology Officer

Privacy Manager

Legal Counsel

Corporate Secretary

Risk Manager

IT Director

Operations Director

Group Compliance Officer

Data Governance Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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