Video Shoot Contract Template for Malaysia

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Key Requirements PROMPT example:

Video Shoot Contract

"I need a Video Shoot Contract for a three-day corporate promotional video project in March 2025, shooting across multiple locations in Kuala Lumpur, with drone footage requirements and talent releases for up to 10 actors."

Document background
The Video Shoot Contract is essential for any professional video production project in Malaysia, serving as a legally binding agreement between production companies and their clients. This document becomes necessary when engaging in commercial video production, corporate videos, advertising content, or other professional video services. The contract ensures compliance with Malaysian legislation, including the Copyright Act 1987, Communications and Multimedia Act 1998, and Personal Data Protection Act 2010. It comprehensively covers pre-production planning, shooting requirements, post-production deliverables, payment schedules, and intellectual property rights. The agreement is particularly crucial in protecting both parties' interests, establishing clear deliverables, and managing expectations throughout the production process. It should be used whenever professional video production services are commissioned, regardless of the project's scale or complexity.
Suggested Sections

1. Parties: Identification of the production company and the client, including full legal names, registration numbers, and addresses

2. Background: Brief context of the agreement and purpose of the video production

3. Definitions: Key terms used throughout the contract defined for clarity

4. Scope of Services: Detailed description of the video production services to be provided

5. Project Timeline: Key dates, including pre-production, shooting days, and delivery deadlines

6. Payment Terms: Fee structure, payment schedule, and additional costs

7. Client Obligations: Responsibilities of the client, including provision of access, materials, and approvals

8. Production Company Obligations: Responsibilities of the production company, including equipment, crew, and quality standards

9. Intellectual Property Rights: Ownership and licensing of the video content and associated materials

10. Confidentiality: Protection of confidential information shared during the project

11. Liability and Insurance: Risk allocation, insurance requirements, and limitation of liability

12. Termination: Conditions for ending the agreement and consequences of termination

13. Force Majeure: Provisions for unforeseen circumstances affecting project execution

14. Governing Law: Specification of Malaysian law as governing law and jurisdiction

15. General Provisions: Standard boilerplate clauses including notices, amendments, and entire agreement

Optional Sections

1. Talent Rights and Releases: Used when the shoot involves actors, models, or interviewed subjects, covering their rights and required releases

2. Location Permits: Include when shooting requires specific location permissions or permits

3. Equipment Specifications: Detailed when specific equipment requirements are crucial to the project

4. Content Restrictions: Include when the client has specific content guidelines or restrictions

5. Social Media Usage: Required when the content is intended for social media platforms

6. International Distribution: Include for content intended for international distribution

7. Covid-19 Protocols: Include specific health and safety measures if still relevant

8. Sponsorship and Product Placement: Used when the video involves sponsor requirements or product placement

Suggested Schedules

1. Schedule A - Project Brief: Detailed creative brief, including style, tone, and specific requirements

2. Schedule B - Production Schedule: Detailed timeline including pre-production, shooting, and post-production milestones

3. Schedule C - Budget Breakdown: Itemized cost breakdown including all production elements

4. Schedule D - Equipment List: Comprehensive list of equipment to be used in the production

5. Schedule E - Crew List: List of key crew members and their roles

6. Schedule F - Location Details: Specific information about shooting locations and requirements

7. Appendix 1 - Talent Release Forms: Template forms for talent and participant releases

8. Appendix 2 - Insurance Certificates: Copies of required insurance policies

9. Appendix 3 - Safety Protocols: Detailed safety procedures and emergency protocols

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Clauses
Relevant Industries

Media & Entertainment

Advertising

Corporate Services

Events & Hospitality

Education

Retail

Technology

Real Estate

Fashion & Beauty

Sports & Recreation

Non-Profit Organizations

Government & Public Sector

Relevant Teams

Legal

Marketing

Creative

Operations

Procurement

Business Development

Communications

Digital Content

Brand Management

Events

Relevant Roles

Production Manager

Creative Director

Legal Counsel

Marketing Manager

Content Director

Brand Manager

Project Manager

Operations Director

Business Development Manager

Procurement Manager

Communications Manager

Chief Marketing Officer

Media Director

Events Manager

Digital Content Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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