Subcontractor Evaluation Form Template for Malaysia

A comprehensive evaluation form designed for use in Malaysia to assess subcontractor performance, compliance, and capabilities in accordance with Malaysian construction laws and regulations, including the Construction Industry Development Board Act 1994 and related legislation. The document provides a structured framework for evaluating subcontractors across multiple criteria including technical capability, safety performance, quality management, and regulatory compliance, while incorporating specific requirements of Malaysian construction industry standards and local business practices.

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What is a Subcontractor Evaluation Form?

The Subcontractor Evaluation Form is a critical document used in the Malaysian construction industry to assess and document the performance, capabilities, and compliance of subcontractors. It is designed in accordance with Malaysian legislation, particularly the Construction Industry Development Board Act 1994 and related regulations, serving as a standardized tool for main contractors and project owners to evaluate subcontractors before, during, and after project engagement. The form encompasses comprehensive evaluation criteria including financial stability, technical capabilities, safety records, quality management systems, and regulatory compliance, while taking into account specific Malaysian construction industry requirements and standards. This document is essential for maintaining quality control, ensuring regulatory compliance, and managing risk in construction and infrastructure projects throughout Malaysia.

What sections should be included in a Subcontractor Evaluation Form?

1. Subcontractor Information: Basic details including company name, registration number, CIDB registration details, contact information, and years in business

2. Project Details: Information about the specific project being evaluated, including project name, location, scope of work, and contract value

3. Financial Assessment: Evaluation of financial stability, payment history, and financial compliance

4. Technical Capability: Assessment of technical expertise, equipment resources, and workforce capabilities

5. Safety Performance: Evaluation of safety record, OSHA compliance, and safety management systems

6. Quality Management: Assessment of quality control processes, certifications, and past performance quality

7. Timeline Compliance: Evaluation of adherence to project schedules and ability to meet deadlines

8. Regulatory Compliance: Assessment of compliance with Malaysian laws, permits, and regulations

9. Overall Performance Rating: Final scoring and performance classification based on all evaluation criteria

What sections are optional to include in a Subcontractor Evaluation Form?

1. Environmental Management: Additional evaluation of environmental practices and compliance - include for projects with significant environmental impact

2. Innovation and Technology: Assessment of technological capabilities and innovative practices - relevant for complex or high-tech projects

3. Local Content Compliance: Evaluation of local content requirements fulfillment - include when project has specific local content requirements

4. Security Clearance: Assessment of security protocols and clearances - include for projects involving sensitive locations or information

5. Cultural and Community Relations: Evaluation of community engagement and cultural sensitivity - relevant for projects in sensitive community areas

What schedules should be included in a Subcontractor Evaluation Form?

1. Schedule A - Scoring Guidelines: Detailed explanation of scoring criteria and methodology for each evaluation category

2. Schedule B - Required Documentation Checklist: List of mandatory documents required for evaluation

3. Schedule C - Performance Metrics: Specific metrics and KPIs used for performance evaluation

4. Appendix 1 - Past Performance Reference Form: Template for collecting feedback from previous clients

5. Appendix 2 - Safety Incident Report Template: Standard form for reporting safety incidents and resolutions

6. Appendix 3 - Quality Control Checklist: Detailed checklist for quality control assessment

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Cost

Free to use

Relevant legal definitions

Clauses

Relevant Industries

Construction

Infrastructure Development

Oil and Gas

Manufacturing

Mining

Property Development

Industrial Development

Telecommunications Infrastructure

Energy and Utilities

Transportation

Relevant Teams

Procurement

Project Management

Construction Management

Quality Assurance

Health and Safety

Operations

Contract Administration

Risk Management

Commercial

Compliance

Relevant Roles

Project Manager

Construction Manager

Contract Administrator

Quality Assurance Manager

Site Supervisor

Procurement Manager

Safety Officer

Risk Manager

Operations Director

Technical Director

Construction Director

Commercial Manager

Compliance Officer

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What is a Subcontractor Evaluation Form?

What sections should be included in a Subcontractor Evaluation Form?

What sections are optional to include in a Subcontractor Evaluation Form?

What schedules should be included in a Subcontractor Evaluation Form?

Authors

Alex Denne

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