Subcontractor Evaluation Form for Nigeria

Subcontractor Evaluation Form Template for Nigeria

A comprehensive evaluation document designed for use in Nigeria to assess and qualify potential subcontractors according to federal and state regulations. The form encompasses detailed evaluation criteria including technical capability, financial stability, HSE compliance, local content requirements, and past performance metrics. It aligns with Nigerian procurement laws, particularly the Public Procurement Act 2007 and industry-specific regulations, while incorporating essential elements of risk assessment and quality management verification.

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What is a Subcontractor Evaluation Form?

The Subcontractor Evaluation Form serves as a critical tool in Nigeria's business environment for assessing and qualifying potential subcontractors across various industries. This document is essential for companies operating under Nigerian jurisdiction who need to conduct thorough evaluations of subcontractors' capabilities, compliance, and performance. The form is designed to align with Nigerian federal and state regulations, including the Public Procurement Act 2007, Labour Act, and industry-specific requirements. It is typically used during the pre-qualification phase of contractor selection or for periodic performance reviews of existing subcontractors. The evaluation covers crucial aspects such as technical competency, financial stability, HSE standards, local content compliance, and quality management systems, providing a structured approach to subcontractor assessment and risk management.

What sections should be included in a Subcontractor Evaluation Form?

1. Company Information: Basic details including company name, registration number, tax ID, years in business, and contact information

2. Legal Compliance: Verification of business registration, licenses, permits, and tax compliance status

3. Financial Capability: Assessment of financial stability, bank references, turnover, and credit rating

4. Technical Capability: Evaluation of expertise, equipment, facilities, and technical resources

5. Past Performance: Track record of similar projects, references, and completion certificates

6. Health, Safety and Environmental (HSE): Assessment of HSE policies, procedures, and compliance records

7. Quality Management: Evaluation of quality control systems and certifications

8. Workforce: Assessment of staff qualifications, training programs, and labor law compliance

9. Local Content Compliance: Evaluation of adherence to Nigerian local content requirements

10. Risk Assessment: Evaluation of potential risks and mitigation strategies

What sections are optional to include in a Subcontractor Evaluation Form?

1. Industry-Specific Certifications: Additional section for specialized industry requirements, particularly relevant for oil & gas or construction sectors

2. Environmental Impact: Detailed environmental assessment section for projects with significant environmental implications

3. Community Relations: Assessment of community engagement practices, particularly important for projects in sensitive locations

4. Information Security: Evaluation of data protection and cybersecurity measures, important for technology-related projects

5. Innovation Capability: Assessment of technological advancement and innovative practices, relevant for complex technical projects

What schedules should be included in a Subcontractor Evaluation Form?

1. Schedule A - Required Documents Checklist: List of mandatory documents to be submitted with the evaluation form

2. Schedule B - Performance Scoring Matrix: Detailed scoring criteria and weightage for each evaluation category

3. Schedule C - Financial Information Template: Standardized format for submitting financial information

4. Schedule D - Project Reference Template: Format for providing details of past projects and references

5. Schedule E - HSE Incident Report Template: Format for reporting safety incidents and mitigation measures

6. Appendix 1 - Supporting Documentation: Copies of certificates, licenses, and other supporting documents

7. Appendix 2 - Equipment List: Detailed inventory of available equipment and facilities

8. Appendix 3 - Key Personnel CVs: Professional profiles of key technical and management staff

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Cost

Free to use

Relevant legal definitions

Clauses

Relevant Industries

Construction

Oil and Gas

Manufacturing

Infrastructure Development

Mining

Telecommunications

Energy

Maritime

Engineering Services

Information Technology

Relevant Teams

Procurement

Project Management

Contract Administration

Health Safety Environment

Quality Assurance

Technical Operations

Supply Chain

Risk Management

Legal

Finance

Vendor Management

Operations

Relevant Roles

Procurement Manager

Project Manager

Contract Administrator

HSE Manager

Quality Assurance Manager

Technical Director

Supply Chain Manager

Risk Manager

Operations Manager

Compliance Officer

Legal Counsel

Finance Manager

Site Supervisor

Vendor Management Specialist

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What is a Subcontractor Evaluation Form?

What sections should be included in a Subcontractor Evaluation Form?

What sections are optional to include in a Subcontractor Evaluation Form?

What schedules should be included in a Subcontractor Evaluation Form?

Authors

Alex Denne

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