Resignation Extension Letter Template for Malaysia

The Resignation Extension Letter is a crucial document used when there is a mutual agreement between an employer and employee to extend the notice period beyond what was initially stated in the original resignation letter. This document is particularly important in the Malaysian business context, where employment relationships are governed by specific legislative requirements, including the Employment Act 1955. The letter typically becomes necessary when additional time is needed for project completion, knowledge transfer, or recruitment of a replacement. It should clearly outline the new end date, any modified terms during the extension period, and maintain compliance with Malaysian employment laws. The document protects both parties' interests by formally documenting the agreed changes to the notice period and ensuring all terms are clearly understood and accepted.

1. Letter Header: Includes date, sender's details, recipient's details, and reference number if applicable

2. Subject Line: Clear indication that this is regarding extension of resignation notice period

3. Opening Reference: Reference to the original resignation letter and its date

4. Extension Request/Agreement: Clear statement of the extension period and new final working date

5. Reason for Extension: Brief explanation of why the extension is necessary or has been agreed upon

6. Terms Confirmation: Confirmation that all other employment terms remain unchanged during the extension period

7. Closing Statement: Expression of appreciation and commitment to smooth transition

8. Signature Block: Space for signatures of both employee and employer representative