An Informal Letter of Resignation is a fundamental document in Malaysian employment relationships, used when an employee decides to voluntarily terminate their employment. This document must comply with the Malaysian Employment Act 1955, particularly regarding notice periods which typically range from 4-8 weeks depending on length of service. While informal in nature, the letter serves as a legally significant document that initiates the formal process of employment termination. It should be used when an employee has made a definitive decision to leave their position and is ready to commence their notice period. The letter typically includes the formal resignation declaration, last working day, and may contain additional elements such as handover plans or expressions of gratitude. This document is crucial for maintaining proper documentation of the employment termination process and ensuring compliance with Malaysian employment regulations.
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1. Personal Contact Information: Your full name, current position, department, and contact details at the top of the letter
2. Date: The current date when the letter is written
3. Recipient Information: Supervisor's/Manager's name, title, company name, and address
4. Formal Salutation: Professional greeting to your supervisor/manager
5. Resignation Declaration: Clear statement of intention to resign from your current position
6. Last Working Day: Specific mention of your intended last day of work, calculated based on the notice period
7. Closing and Signature: Professional closing statement and your signature
1. Reason for Resignation: Brief, positive explanation for leaving - include only if you want to share the reason and it's professional
2. Expression of Gratitude: Thank you note for opportunities and experiences - recommended for maintaining good relationships
3. Transition Plan: Brief outline of how you plan to handle the handover of your responsibilities
4. Future Contact Information: Your personal contact details for future correspondence - include if you want to maintain professional connections
5. Offer of Assistance: Offer to help with the transition period and training of replacement - include if you're willing to assist
1. Handover Document List: Optional attachment listing key documents, passwords, and access information that need to be transferred
2. Project Status Report: Optional attachment summarizing the status of ongoing projects and pending tasks
3. Contact List: Optional attachment with important contact information for clients, vendors, or team members relevant to your role
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