The Notice End of Contract is a crucial document in Malaysian employment law, used to formally communicate the termination of an employment relationship. It must be drafted in compliance with the Employment Act 1955 and other relevant Malaysian legislation, considering statutory notice periods and employee entitlements. This document is typically used when either party wishes to end the employment relationship in accordance with the contract terms, whether due to resignation, retirement, or other circumstances. The notice should contain specific details about the termination date, notice period, final settlements, and any post-employment obligations. It serves as a legal record of the termination and helps ensure a smooth transition while protecting both parties' interests under Malaysian law.
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1. Letter Header: Company letterhead, date, reference number, and addressing details of both parties
2. Subject Line: Clear indication that this is a Notice of End of Contract
3. Opening Statement: Reference to the existing contract and clear statement of intention to terminate
4. Notice Period Details: Specific details about the notice period, including start and end dates
5. Final Working Day: Clear statement of the last working day
6. Return of Company Property: List of company properties to be returned before the last day
7. Final Payment Information: Information about final salary, outstanding benefits, and payment timing
8. Signature Block: Official signature, name, and designation of the authorized person
1. Reason for Termination: Include only if there's a specific reason that needs to be documented, such as end of project or completion of contract term
2. Handover Instructions: Include if there are specific handover requirements for ongoing projects or responsibilities
3. Non-Compete Reminder: Include if the original contract contained non-compete or confidentiality clauses that continue after termination
4. Reference Offer: Include if the company is willing to provide employment references
5. Exit Interview: Include if an exit interview needs to be scheduled
6. Benefits Continuation: Include if there are any benefits that continue post-employment
1. Schedule A - Final Payment Calculation: Detailed breakdown of final payment including salary, pro-rated benefits, and any other entitlements
2. Schedule B - Company Property Checklist: Itemized list of company property to be returned
3. Schedule C - Handover Document List: List of documents and files to be handed over before departure
4. Appendix 1 - Exit Clearance Form: Standard form listing all clearance requirements before final day
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