Media Release Form for Malaysia

Media Release Form Template for Malaysia

A comprehensive legal document governed by Malaysian law that grants permission to capture, use, publish, and distribute an individual's image, voice, or likeness for specified purposes. This document ensures compliance with Malaysian personal data protection laws while protecting both the rights of the content subject and the entity receiving permission to use the content. It includes specific provisions for content usage, duration, territory, and addresses both traditional and digital media platforms, incorporating requirements under the Personal Data Protection Act 2010 and relevant Malaysian media regulations.

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What is a Media Release Form?

The Media Release Form is a crucial legal document used in Malaysia when an organization needs to obtain permission to use an individual's image, voice, or likeness in various media formats. This document is essential for compliance with Malaysian privacy laws, particularly the Personal Data Protection Act 2010 and the Communications and Multimedia Act 1998. It should be used whenever photographing, filming, or recording individuals for public use, whether in advertising, marketing, educational materials, or other media purposes. The form typically includes specific details about how the content will be used, the duration of the permission, territorial scope, and any limitations on usage. It's particularly important in protecting both the rights of the individual being recorded and the organization using the content, helping prevent future disputes over content usage while ensuring regulatory compliance.

What sections should be included in a Media Release Form?

1. Parties: Identifies the individual/entity granting permission (Releasor) and the party receiving the rights (Releasee)

2. Background: Brief context about the purpose of the media release and the content being covered

3. Definitions: Defines key terms such as 'Content', 'Media', 'Usage Rights', and 'Territory'

4. Grant of Rights: Specifies the rights being granted, including usage, reproduction, distribution, and modification of the content

5. Scope of Use: Details how, where, and for what purposes the content may be used

6. Duration: Specifies the time period for which the release is valid

7. Representations and Warranties: Releasor's confirmation of authority to grant rights and ownership of content

8. Waiver: Waiver of rights to review/approve content and claims related to its use

9. Governing Law: Confirms Malaysian law governs the agreement

10. Execution: Signature blocks and date of execution

What sections are optional to include in a Media Release Form?

1. Commercial Use: Additional terms for commercial exploitation of the content, including compensation if applicable

2. International Rights: Specific provisions for use of content outside Malaysia

3. Privacy Policy: Additional privacy protections beyond statutory requirements

4. Moral Rights: Specific handling of moral rights in creative works

5. Digital/Social Media: Specific provisions for social media and digital platform usage

6. Parental Consent: Required when the subject is under 18 years old

7. Revocation Rights: Optional clause allowing for revocation under specific circumstances

What schedules should be included in a Media Release Form?

1. Schedule 1: Content Description: Detailed description of the specific content covered by the release (photos, videos, recordings, etc.)

2. Schedule 2: Approved Uses: List of specifically approved uses and contexts for the content

3. Schedule 3: Restricted Uses: List of specifically prohibited uses or restrictions on content usage

4. Appendix A: Consent Form for Minors: Additional consent form for subjects under 18 years old

5. Appendix B: Payment Schedule: Details of any compensation arrangements (if applicable)

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Malaysia

Publisher

Genie AI

Document Type

Consent Form

Cost

Free to use
Relevant Industries

Media & Entertainment

Advertising & Marketing

Education

Corporate Communications

Event Management

Broadcasting

Public Relations

Digital Media

Non-Profit

Healthcare

Retail

Sports & Recreation

Tourism & Hospitality

Relevant Teams

Legal

Marketing

Communications

Content Production

Public Relations

Digital Media

Creative Services

Compliance

Human Resources

Brand Management

Social Media

Events

Relevant Roles

Legal Counsel

Marketing Manager

Content Producer

Communications Director

Event Coordinator

Photography Director

Videographer

Public Relations Manager

Digital Content Manager

Brand Manager

Social Media Coordinator

Compliance Officer

Project Manager

Creative Director

Human Resources Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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