The Internship Rejection Letter is a crucial business communication tool used in the Malaysian corporate environment when an organization needs to formally decline an internship application. This document must comply with Malaysian employment laws, including the Employment Act 1955 and the Personal Data Protection Act 2010. It serves multiple purposes: communicating the decision clearly, maintaining professional relationships, protecting the organization legally, and handling candidate data appropriately. The letter should be drafted with sensitivity to Malaysian business culture while ensuring all necessary legal elements are included. It's typically used following the interview process or application review, and may be customized based on the specific circumstances of the rejection.
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
Your data doesn't train Genie's AI
You keep IP ownership of your docs
Alternatively...
1. Letter Header: Company letterhead, date, and recipient's contact details
2. Greeting: Professional salutation addressing the candidate by name
3. Acknowledgment: Thank the candidate for their interest and time during the application process
4. Decision Statement: Clear and direct communication of the rejection decision
5. Positive Feedback: Brief positive comment about the candidate's qualifications or interview
6. Closing: Professional closing with well-wishes and signature block
1. Specific Feedback: Brief explanation of the decision if appropriate and if it won't create legal exposure
2. Future Opportunities: Invitation to apply for future positions if the candidate was impressive
3. Alternative Positions: Suggestion of other current openings that might be suitable
4. Request for Feedback: Optional request for candidate feedback on the recruitment process
5. Data Retention Notice: Information about how the candidate's data will be stored/deleted as per PDPA requirements
1. Privacy Policy Reference: If required, attachment of company's data protection and privacy policy
2. Available Positions List: If suggesting alternative positions, an appendix listing current openings and requirements
Authors
Find the document you need
No items found.
Genie’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your data is private:
We do not train on your data; Genie’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
